Documentation Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Documentation and Travel Coordinator to join our team at Healthcare Management Solutions LLC. This role will provide administrative support in the day-to-day operations of the Survey Division, ensuring the smooth execution of projects and the delivery of high-quality results.
Key Responsibilities- Develop and maintain project guidelines and standards in collaboration with Survey Division leadership
- Facilitate document creation and version control, ensuring compliance with project guidelines and standards
- Assist with the creation of process flows, reports, and spreadsheets to support project operations
- Manage the flow of essential documents and files relevant to contract work being performed, in collaboration with the Survey Coordination Center
- Maintain accurate file-naming conventions and version control, ensuring seamless access to project documents
- Oversee the storage and versioning of process/procedure documents, ensuring compliance with established project procedures
- Audit, report, and assist with remediation of document control status and for selected libraries
- Coordinate survey logistics, including dates, travel plans, and communication with HMS surveyors, management staff, and third-party travel agencies
- Receive, monitor, and organize survey information, entering, storing, and tracking documentation in a customized application tool
- Review and process survey expense reimbursement sheets for accuracy and completeness
- Participate in meetings and trainings as directed, and perform special projects and other duties as assigned
- A minimum of 2 years' experience in administrative support
- Experience in a government contracting environment preferred
- Bachelor's degree preferred
- Demonstrated knowledge and experience with Microsoft Office document creation/management, spreadsheets, and process flow tools
- Proficiency utilizing Adobe Acrobat to combine files
- Excellent communication skills in customer and staff interaction and problem solving
- Ability to input data collected from various components of projects
- Excellent skills in database programs
- Microsoft SharePoint experience preferred
Healthcare Management Solutions LLC is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.
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