Documentation Coordinator

2 weeks ago


Fairmont, West Virginia, United States Healthcare Management Solutions LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Documentation and Travel Coordinator to join our team at Healthcare Management Solutions LLC. This role will provide administrative support in the day-to-day operations of the Survey Division, ensuring the smooth execution of projects and the delivery of high-quality results.

Key Responsibilities
  • Develop and maintain project guidelines and standards in collaboration with Survey Division leadership
  • Facilitate document creation and version control, ensuring compliance with project guidelines and standards
  • Assist with the creation of process flows, reports, and spreadsheets to support project operations
  • Manage the flow of essential documents and files relevant to contract work being performed, in collaboration with the Survey Coordination Center
  • Maintain accurate file-naming conventions and version control, ensuring seamless access to project documents
  • Oversee the storage and versioning of process/procedure documents, ensuring compliance with established project procedures
  • Audit, report, and assist with remediation of document control status and for selected libraries
  • Coordinate survey logistics, including dates, travel plans, and communication with HMS surveyors, management staff, and third-party travel agencies
  • Receive, monitor, and organize survey information, entering, storing, and tracking documentation in a customized application tool
  • Review and process survey expense reimbursement sheets for accuracy and completeness
  • Participate in meetings and trainings as directed, and perform special projects and other duties as assigned
Requirements
  • A minimum of 2 years' experience in administrative support
  • Experience in a government contracting environment preferred
  • Bachelor's degree preferred
Preferred Skills
  • Demonstrated knowledge and experience with Microsoft Office document creation/management, spreadsheets, and process flow tools
  • Proficiency utilizing Adobe Acrobat to combine files
  • Excellent communication skills in customer and staff interaction and problem solving
  • Ability to input data collected from various components of projects
  • Excellent skills in database programs
  • Microsoft SharePoint experience preferred
Equal Opportunity Employer

Healthcare Management Solutions LLC is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.



  • Fairmont, West Virginia, United States Healthcare Management Solutions LLC Full time

    Job Title: Documentation and Travel CoordinatorJoin our team at Healthcare Management Solutions LLC as a Documentation and Travel Coordinator. In this role, you will provide administrative support in the day-to-day operations of the Survey Division.Key Responsibilities:Develop and maintain project guidelines and standards in collaboration with Survey...


  • Fairmont, West Virginia, United States FirstEnergy Full time

    About the OpportunityWe are seeking highly motivated and detail-oriented individuals to join our Construction & Design Services groups as Construction Site Coordinators or Engineers. This is an exciting opportunity to work with a dynamic team and contribute to the success of our transmission projects.Key ResponsibilitiesWork closely with Project Managers to...

  • MDS Coordinator/RN

    5 days ago


    Fairmont, West Virginia, United States Genesis Healthcare Services Full time

    {"title": "MDS Coordinator/RN", "description": "Job SummaryWe are seeking a highly skilled and experienced MDS Coordinator/RN to join our team at Genesis Healthcare Services. The successful candidate will be responsible for ensuring the timely and accurate completion of the MDS treatment assessment tool, reviewing care plans, and their delivery to ensure...

  • Care Coordinator

    2 days ago


    Fairmont, West Virginia, United States Genesis Healthcare Full time

    Job SummaryThe MDS Coordinator - RN is responsible for ensuring the timely and accurate completion of the MDS treatment assessment tool and reviewing care plans to ensure compliance with our high standards of care.Key ResponsibilitiesManage the overall process and tracking of all Medicare/Medicaid case-mix documents to ensure appropriate reimbursement for...

  • MDS Coordinator RN

    3 weeks ago


    Fairmont, West Virginia, United States Genesis HealthCare Full time

    Job SummaryWe are seeking a highly skilled and experienced MDS Coordinator RN to join our team at Genesis HealthCare. As a key member of our nursing center, you will be responsible for ensuring the timely and accurate completion of the MDS treatment assessment tool and reviewing care plans to ensure compliance with our high standards of care.Key...


  • Fairmont, West Virginia, United States West Virginia University Hospital, Inc Full time

    Job SummaryWe are seeking a highly skilled and compassionate Activities Coordinator/Social Worker to join our team at West Virginia University Hospitals. As a key member of our healthcare team, you will be responsible for providing recreation and leisure activities to patients, promoting their well-being and quality of life.Key ResponsibilitiesOrganize and...


  • Fairmont, West Virginia, United States Leidos Full time

    Job Title: Chief Security ArchitectLeidos is seeking a highly skilled Chief Security Architect to join our team in support of our federal civil customer. As a key member of our security team, you will be responsible for leading all program Cyber initiatives, including design and implementation of cyber tools/solutions, analysis of alternatives, platform...


  • Fairmont, West Virginia, United States Pierpont Full time

    Job Title: Administrative Assistant - Health SciencesPierpont Community & Technical College is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the School of Health Sciences. As a key member of our administrative staff, you will provide exceptional support to our Dean, program coordinators, and faculty, ensuring the...


  • Fairmont, West Virginia, United States Leidos Full time

    Job SummaryLeidos is seeking a Chief Security Architect to join our team in support of our federal civil customer. As a key member of our team, you will help our customers solve their most demanding challenges via technology, modernization, and transformation processes.Key ResponsibilitiesLead all program Cyber initiatives, including design and...


  • Fairmont, West Virginia, United States West Virginia Employer Full time

    Job Summary:As a Residential Care Specialist with West Virginia Employer, you will play a vital role in supporting individuals in our behavioral health program. Your primary responsibility will be to provide a safe and supportive living environment, ensuring the well-being and dignity of our residents. Key Responsibilities:Orient residents to the program,...


  • Fairmont, West Virginia, United States West Virginia Employer Full time

    Job SummaryWe are seeking a highly motivated and compassionate Residential Assistant to join our team at West Virginia Employer. As a Residential Assistant, you will play a vital role in providing support and care to our clients in a residential setting.Key ResponsibilitiesOrient new residents to the program, including schedules, rules, and living...


  • Fairmont, West Virginia, United States Pierpont Center Full time

    Skilled Nursing LPN/LVN Job OpportunityPierpont Center is seeking a skilled and dedicated LPN/LVN to join our team in a Skilled Nursing setting. As a Licensed Practical Nurse, you will be responsible for providing high-quality patient care and working collaboratively with our interdisciplinary team to achieve optimal patient outcomes.Responsibilities:Provide...


  • Fairmont, West Virginia, United States Alpha Chemical Dpndncy Trtmnt Full time

    Nature of WorkTo provide 24 hours nursing services according to physicians orders. This includes nursing interview during admission, medication administration, and providing supportive nursing measures to clients in crisis/substance abuse withdrawal.Essential DutiesCompletes and submits documentation as required by Valley, Medicaid, Medicare, Private...

  • Licensed Surveyor

    4 weeks ago


    Fairmont, West Virginia, United States Triad Engineering Full time

    {"title": "Surveyor Opportunity", "description": "Job SummaryTriad Engineering, Inc. is seeking a skilled Surveyor to join our team in Morgantown, West Virginia. As a Surveyor, you will be responsible for conducting surveys, collecting data, and preparing reports to ensure accuracy and compliance with industry standards.Key ResponsibilitiesConduct surveys...

  • Nurse Practitioner

    4 days ago


    Fairmont, West Virginia, United States Healthcare Staffing Professionals, Inc Full time

    Job OverviewHealthcare Staffing Professionals, Inc. is seeking a skilled Registered Nurse to join our team in a skilled nursing facility in West Virginia. As a key member of our healthcare team, you will provide high-quality patient care and work collaboratively with our staff to ensure the best possible outcomes.ResponsibilitiesProvide compassionate and...

  • Nurse Practitioner

    1 week ago


    Fairmont, West Virginia, United States Matrix Medical Network Full time

    About Matrix Medical NetworkMatrix Medical Network is a leading provider of clinical services and care management solutions. Our team of experienced healthcare professionals is dedicated to improving the quality of care for older adults and other at-risk individuals.Job SummaryWe are seeking a skilled Nurse Practitioner to join our team on a PRN/Part Time...


  • Fairmont, West Virginia, United States NR Consulting LLC Full time

    Job DetailsJob Title: Licensed Practical NurseJob Type: Local and travel contractLocation: Onsite at 1539 Country Club Road Fairmont WV 26554Shift: 12 hours NIGHT shift. 6:30 PM to 7:00 AMShift Details: 3 days in a week. Tue, Wed, ThuWeekend Hours: N/ACall Requirements: N/AWeekly Guaranteed Hours: 36/week.Job SummaryUnder the direction of a Registered Nurse...


  • Fairmont, West Virginia, United States Alpha Chemical Dpndncy Trtmnt Full time

    Job DetailsJob Location: Fairmont, WVPosition Type: Part TimeEducation Level: High School DiplomaSalary Range: UndisclosedJob Shift: MidnightNature of WorkTo provide 24-hour nursing services according to physician orders, including nursing interviews during admission, medication administration, and supportive nursing measures for clients in crisis or...


  • Fairmont, West Virginia, United States ABBTECH Professional Resources Full time

    Job Title: ITSM EngineerJob Summary:ABBTECH Professional Resources is seeking an IT Service Management Engineer to join our team. As an ITSM Engineer, you will be responsible for supporting Service Management processes and procedures to perform timely incident response and coordinate with functional engineering teams regarding service restoration for...


  • Fairmont, West Virginia, United States Alpha Chemical Dpndncy Trtmnt Full time

    Nature of WorkTo provide 24-hour nursing services according to physician orders, including nursing interviews during admission, medication administration, and supportive nursing measures for clients in crisis or substance abuse withdrawal.Essential DutiesCompletes and submits documentation as required by Valley, Medicaid, Medicare, and private insurance...