Administrative Assistant
3 weeks ago
Administrative Assistant - Social Services Coordinator
About the Role:We are seeking an experienced Administrative Assistant to join our team in a full-time capacity. This role will provide administrative support to the Divisional Social Services Department, ensuring the smooth operation of day-to-day activities.
Duties and Responsibilities:- Provide administrative services, coordinate logistics, manage calendars, organize meetings, prioritize mail, handle phone calls, receive messages, compose emails and correspondence.
- Coordinate services and maintenance of copier and filing systems.
- Order office supplies and maintain inventory of supplies, furnishings, and equipment.
- Provide administrative support in disaster case management activities, including securing needed documentation, compiling reports, filing, and overseeing data entry into MAACLink.
- Provide clerical support to the Divisional Mission and Program Council; assist the Executive Director of Social Ministries in processing all Divisional Mission and Program Council and Thomas Lyle Williams Fund applications and required grant reporting.
- Assist in the preparation for Divisional Social Ministries Department conferences.
- Collect monthly reports from program directors as requested.
- Minimum two-year college degree in administrative studies or related field; relevant experience in lieu of degree will be considered.
- Minimum four years' clerical/administrative experience; prefer previous experience in social services setting.
- Proficient verbal and written communication skills in Standard English.
- Time management skills and ability to handle multiple demands and priorities.
- Strong teamwork and interpersonal skills.
- Sound judgment, problem-solving, and conflict resolution skills.
- Ability to multi-task in order to meet varied project and reporting deadlines.
- Ability to work with people of diverse racial, ethnic, and socioeconomic backgrounds in a sensitive and culturally appropriate manner.
- Ability to work with minimal supervision.
- Proficient in computer software applications such as MS Office, Excel, Power Point, and Access.
This role is performed in a typical office environment with a moderate number of interruptions and job-related stress factors.
Estimated Salary:$45,000 - $55,000 per annum.
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