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Assistant Chief of Staff
2 months ago
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: 110,000
Position Overview
The Columbia University School of General Studies (GS) stands as the premier liberal arts institution in the United States, dedicated to providing Ivy League education to nontraditional students. Established in 1947, GS aims to broaden access to elite higher education and remains the most diverse college within the Ivy League, welcoming numerous transfer, first-generation, and international students. GS students are fully integrated with Columbia's broader undergraduate community and are instructed by the University’s esteemed faculty.
The Assistant Chief of Staff oversees the daily operations within the Dean's Office at Columbia University School of General Studies. This role demands a strategic and detail-oriented professional capable of managing a diverse array of responsibilities, ensuring the seamless operation of the office and fostering effective communication between the Dean's Office and other departments within the School and across the University. The Assistant Chief of Staff directly supports the School's mission to provide access to exceptional nontraditional students pursuing a Columbia undergraduate education, including initiatives focused on Diversity, Equity, and Inclusion, ensuring that the Dean's priorities in these areas are deeply embedded in the School's activities and new initiatives.
Key Responsibilities
Dean's Office Management:
- Collaborates closely with the Vice Dean to ensure the efficient management of the Dean's Office, particularly in support of the Dean and Vice Dean roles while coordinating with key administrative functions at Columbia GS.
- Leads the preparation of communications, presentations, speeches, and other public-facing activities for the Dean and Vice Dean, including Board of Trustee presentations and significant events requiring senior leadership participation. Works in conjunction with the Executive Director of Communications to ensure consistent messaging.
- Ensures that briefs for major events are prepared accurately and timely by relevant departments for key meetings involving the Dean.
- Partners with the Vice Dean and Senior Leadership Team on all aspects of the School's administration.
Project Management:
- Engages in special school-wide projects as directed by the Vice Dean.
- Coordinates the School's involvement in sensitive projects that require collaboration with Central offices, university leadership, or external partners.
Diversity, Equity, and Inclusion (DEI):
- Oversees the Dean's DEI Steering Committee and related strategic initiatives focused on access and equity.
- Supervises the implementation of Columbia GS's DEI initiatives and the staff responsible for these efforts.
- Collaborates with Columbia HR, GS HR, and the senior leadership team to maintain a commitment to diversity, equity, and inclusion in all School activities, including staff training coordination.
- Performs other related duties as assigned.
Minimum Qualifications
- A Bachelor's degree is required; an advanced degree is preferred. A minimum of 7 to 9 years of relevant experience is necessary, with experience in a university or complex environment being advantageous.
- Demonstrated experience in creating, maintaining, and managing project plans, with a proven ability to take ownership and accountability for project success.
- Exceptional communication, relationship-building, negotiation, problem-solving, and organizational skills are essential.
- Ability to navigate organizational ambiguity and adapt to changes in business processes.
- Possesses qualities such as integrity, creativity, attention to detail, goal orientation, and the ability to motivate others.
- Strong experience in change management and the ability to influence group dynamics in a collaborative environment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to hiring qualified local residents.
