Administrative Operations Coordinator
6 days ago
We are seeking an organized and detail-oriented individual to oversee the daily operations of our satellite office in South Portland. As a customer service professional, you will be responsible for managing schedules, coordinating logistics, and providing exceptional support to our clients.
Key Responsibilities:- Respond promptly to customer inquiries
- Coordinate schedules and material ordering for multiple craftsmen and projects
- Utilize dispatching and schedule management software
- Follow up with customers as needed
- Perform paperwork and filing duties
- Assist in solving operational logistics to ensure a smooth customer journey
- High school diploma or equivalent
- 3-5 years of administrative assistant/scheduling experience
- Comfortable with sales
- Adaptable to technology
- Strong customer service skills
- Excellent office management skills
- Solid typing skills; ten-key skills, a plus
- Great multitasking and prioritization skills
- Exceptional communication skills
- Basics of sales and marketing, a plus
- QuickBooks Online or other accounting knowledge, a plus
- Customer-facing experience, a plus
- Monday-Friday: 8AM-5PM (with option for part-time/flex-time schedule)
- Competitive pay ranging from $25-$30 per hour
- Health insurance
- Vacation time
- Performance bonuses
- Cell phone reimbursement
- Company credit card
- Flexible scheduling
- Advancement and growth opportunities
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Administrative Operations Coordinator
2 days ago
Portland, Maine, United States Domaine Real Estate Full timeWe are looking for an exceptional Administrative Operations Coordinator to join our team at Domaine Real Estate. As a key member of our team, you will play a vital role in maintaining our day-to-day operations and ensuring seamless communication between agents, clients, and external parties.About the Job:Key Responsibilities:Assisting and supporting the...
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Administrative Coordinator
5 days ago
Portland, Maine, United States MaineHealth Full timeOur Administrative Specialist I - Security Regulations & Compliance plays a critical role in ensuring the smooth operation of our departments. As part of our team, you will be responsible for coordinating daily activities, preparing correspondence and reports, making travel arrangements, and managing schedules and calendars. If you have a strong background...
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Senior Administrative Coordinator
4 days ago
Portland, Maine, United States Spectrum Full timeAbout Spectrum">Spectrum is a leading organization in the industry, committed to delivering exceptional services to its clients. As an Administrative Assistant at Spectrum, you will play a vital role in supporting the team and contributing to the company's success.">Key Responsibilities:">Prepare and maintain confidential information and correspondence with...
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Administrative Coordinator
4 weeks ago
Portland, Maine, United States Spectrum Full timeJob SummaryThis role provides administrative support to management, encompassing tasks such as scheduling appointments, travel arrangements, meetings, and conference calls. In the absence of the assigned manager, the individual may coordinate interdepartmental activities to ensure seamless operation.Working ConditionsThe position is based in an office...
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Administrative Coordinator
3 weeks ago
Portland, Maine, United States InterMED Full timeJob Title: Administrative CoordinatorWe are seeking a highly skilled and organized Administrative Coordinator to join our team at InterMed.About the Role:This is a 5-day per week position with a competitive salary of $55,000 - $65,000 annually, depending on experience.Key Responsibilities:Essential FunctionsFacilitates approved provider schedule changes in...
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Administrative Coordinator
3 weeks ago
South Portland, Maine, United States Ace Handyman Services Full timeAbout the RoleWe are looking for a skilled Office Manager to join our team in Southern Maine. As an Office Manager, you will be responsible for managing the day-to-day operations of our local office, including customer service, scheduling, and administrative tasks.ResponsibilitiesManage inbound and outbound customer communicationsCoordinate schedules and...
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Administrative Coordinator
3 weeks ago
Portland, Maine, United States InterMed, P.A. Full timeJob OverviewThe Administrative Assistant plays a vital role in the day-to-day operations of InterMed, P.A. This dynamic individual will be responsible for managing schedules, overseeing office supply inventory, and providing exceptional customer service to our patients and staff.
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Senior Property Administration Coordinator
3 weeks ago
Portland, Maine, United States SHP Management Corp Full timeAbout the RoleWe are seeking a highly skilled Senior Property Administration Coordinator to join our team at SHP Management Corp. This is a fantastic opportunity for an experienced professional to utilize their skills and expertise in property administration.Job DescriptionThe successful candidate will be responsible for providing clerical support to the...
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Business Operations Coordinator
1 month ago
South Portland, Maine, United States The Masiello Group Full timeJob Title: Business Operations CoordinatorWe are seeking a highly skilled and experienced Business Operations Coordinator to join our team at The Masiello Group.About UsThe Masiello Group is a dynamic and award-winning real estate company with 30+ offices across four states. We are committed to providing exceptional support to our agents and delivering...
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Graduate Admissions Operations Coordinator
3 days ago
Portland, Maine, United States University of New England Full time**Overview:**The University of New England is a leading institution for higher education, committed to delivering high-quality programs and services to its students and community.**Job Summary:**We are seeking an experienced Administrative Coordinator to join our team in the Office of Graduate and Professional Admissions. This role will provide...
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Real Estate Operations Coordinator
4 days ago
Portland, Maine, United States Domaine Real Estate Full timeCompany OverviewThe DOMAINE Real Estate Team is seeking a highly skilled Administrative Assistant to support their growing business. This role will be responsible for providing exceptional administrative support, allowing the agents to focus on selling real estate and grow their business.Salary and BenefitsThe ideal candidate will receive a competitive...
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Administrative Coordinator
1 month ago
South Portland, Maine, United States Ace Handyman Services Full timeCompany OverviewAce Handyman Services Southern Maine is a locally owned business with affiliation to the national Ace Handyman Services network.We are opening a new satellite office in South Portland and seeking a full-time Office Manager to handle day-to-day customer service, scheduling, and administrative operations for the local service area.
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Office Operations Coordinator
2 days ago
Portland, Maine, United States Maine Medical Center Full timeWelcome to Maine Medical Center, where we are dedicated to providing exceptional patient care and advancing the field of medicine.About UsOur organization is comprised of talented professionals who share a passion for delivering high-quality care and improving the health and well-being of our community.We are committed to investing in our care team and...
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Administrative Support Specialist
3 weeks ago
Portland, Maine, United States InterMed, P.A. Full timeJob Title: Administrative Support Specialist">About InterMed, P.A.At InterMed, P.A., we strive to deliver exceptional healthcare services with compassion and dedication.Salary: $48,000 - $58,000 per yearJob Summary:We are seeking an experienced Administrative Support Specialist to join our team. This role will provide essential support to our medical office...
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Administrative Services Coordinator
4 days ago
Portland, Maine, United States Maine's Public Universities Full timeKey ResponsibilitiesThe University of Southern Maine invites applications for the position of Administrative Specialist. In this role, you will provide critical administrative support to various projects within our department. Key responsibilities include:• Handling purchasing, travel reconciliation, stipend payments, and budget monitoring tasks•...
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Night Operations Coordinator
4 weeks ago
Portland, Maine, United States Aimbridge Hospitality Full timeAt Aimbridge Hospitality, we're looking for a Night Operations Coordinator to join our team. This role is responsible for the preparation and disposition of all Night Audit work. The ideal candidate will initiate and complete the End of Day process, run all reports as required for Food and Beverage audit, and complete the Night Audit checklist for computer...
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Support Services Coordinator
3 days ago
Portland, Maine, United States Spectrum Full timeSpectrum is a leading company in the industry, providing exceptional services to its clients. As an Administrative Assistant, you will be responsible for providing moderately complex administrative and clerical support.About the RoleThis role requires maintaining accurate files and records, as well as coordinating travel arrangements for management. You will...
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Administrative Support Professional
1 day ago
Portland, Maine, United States State of Maine, Bureau of Human Resources Full timeWe are seeking a highly organized and efficient Office Coordinator Senior to join our team at the State of Maine, Bureau of Human Resources. As a key member of our team, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.The successful candidate will have training, education, or experience...
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Claims Coordinator
1 day ago
Portland, Maine, United States Maine Medical Center Full timeJob Summary:This role supports an office and/or multiple teams with administrative tasks, ensuring seamless day-to-day operations. Responsibilities include handling phone calls, welcoming visitors, scheduling appointments, data entry, and drafting documents.Main Responsibilities:Answering Phones: Provide excellent customer service by answering incoming calls...
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Administrative Support Specialist
4 weeks ago
Portland, Maine, United States InterMED Full timeWe are seeking an experienced Administrative Support Specialist to join our team at InterMed. As a vital member of our administrative staff, you will play a critical role in ensuring the smooth operation of our medical office.**Responsibilities Include:**Managing approved provider schedules in electronic medical recordsCoordinating conference room scheduling...