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Executive Assistant to the CEO

2 months ago

Cambridge, Massachusetts, United States Nanobiosym Full time
Job Overview

Nanobiosym is a pioneering nanotechnology firm dedicated to creating innovative solutions for a variety of health challenges. Founded by an alumnus of MIT and Harvard, our company operates at the cutting edge of physics, nanotechnology, and biomedicine.


As a rapidly expanding organization, we offer exceptional career prospects with substantial long-term benefits. We are currently in search of outstanding candidates to support our growth and operational scaling.


The Chief of Staff will directly report to the Chairman and CEO, playing a crucial role in ensuring the seamless and effective operation of the organization. Success in this position requires a natural talent for cultivating strong, trustworthy relationships throughout the company. The Chief of Staff will manage internal communications and represent the CEO in various external interactions, including clients, partners, and potential business opportunities. This role demands a proactive, self-driven, intelligent, and emotionally astute individual who excels in a fast-paced, dynamic environment within a complex and evolving industry. The ideal candidate will anticipate needs and challenges, providing logical, innovative, and creative solutions autonomously. They will also be responsible for communicating shifts in priorities and decision-making efficiently while managing multiple projects and effectively prioritizing tasks based on the CEO's and organization's requirements.

Key Responsibilities

  • Act as a strategic advisor to the CEO, ensuring that objectives are met and priorities are communicated clearly.
  • Serve as the primary point of contact for both internal and external communications.
  • Enhance the efficiency of business operations from a supportive role.
  • Oversee the execution of long-term projects in a diligent, efficient, and cost-effective manner.
  • Collaborate with internal teams to prepare briefing materials for the CEO.
  • Develop executive summaries and provide daily briefings to the CEO on pertinent issues and projects.
  • Manage the CEO's extensive travel and meeting arrangements, including logistics and speech preparation.
  • Coordinate meetings, conferences, and events: invite participants, schedule venues, negotiate with vendors, and ensure all necessary materials are prepared.
  • Be available for on-call support 24/7.
  • Handle significant correspondence on behalf of the CEO.
  • Establish and maintain long-term relationships on behalf of the CEO.
  • Manage public relations with national and international media outlets.
  • Draft and manage sensitive and confidential correspondence.

Qualifications

  • At least 15 years of relevant experience.
  • A graduate degree is preferred.
  • Experience in operations, administration, or a startup environment is advantageous.
  • Strong negotiation and interpersonal skills.
  • Excellent analytical capabilities.
  • A proactive approach to problem-solving without explicit guidance.
  • Exceptional verbal and written communication skills, with the ability to craft correspondence and content that reflects a nuanced understanding of industry-specific topics and company standards.
  • Ability to thrive under tight deadlines and adapt to rapidly changing demands.

Personal Attributes:

  • Alignment with Nanobiosym's mission.
  • Results-oriented and deadline-driven.
  • Ability to perform well under pressure.
  • Resourceful, flexible, tactful, and persistent.
  • Positive energy, a sense of humor, and a proactive attitude.
  • Strong work ethic and a passion for working in an entrepreneurial setting.
  • High ethical standards, trustworthiness, and loyalty.
  • Integrity and comfort in handling highly confidential information.
  • On-site presence is required for this role.
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