Senior Project Coordinator
4 weeks ago
As a Sr. Project Management Coordinator at Actalent, you will play a vital role in administering and coordinating key activities within the Facilities and Engineering (FE) teams business processes and reporting systems for Operations.
Key Responsibilities- Document management: Create, revise, and maintain SOPs and JHAs using the CDOCS system.
- Maintain a robust scheduling system to ensure training and assessments are adequately met for training compliance.
- Administer, maintain, and manage the organization's monthly KPIs using Smartsheet, Tableau, and Maximo.
- Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions.
- Manage finances through company report systems to ensure vendor POs are reconciled and work with management to ensure organizational budget adherence.
- Maintain the FE Work Center Team dashboard and manage improvements through feedback gathering and team workshops.
- Produce and distribute regular and custom reports to support management and leadership teams in operations.
- Support the FE team during audits, coordinate IRFs, review files, and records as required by requesters.
- Work as the deviation development lead for FE, facilitating assessment meetings, RCAs, CAPA schedules, and incident critiques and investigations.
- Associates degree and 4 years of Project Management or Administrative experience, or High School Diploma/GED and 6 years of Project Management or Administrative experience.
- Ability to work well in a fast-paced deadline-driven environment while collaborating to solve issues and drive continuous improvements.
- Excellent written and verbal communication skills, adept in communicating key business information.
- Outstanding organizational and interpersonal skills.
- Proficient Microsoft Office skills, including MS Word, MS Excel, MS PowerPoint, and MS Outlook.
- Knowledge of Smartsheet programs and experience working with procurement systems.
- Ability to prioritize projects.
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market.
We are committed to diversity, equity, and inclusion, and we strive to create a culture of care, engagement, and recognition with clear outcomes.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.
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