Senior Project Management Coordinator

4 weeks ago

Mount Holly Springs, Pennsylvania, United States Ampcus Full time
Job Title: Senior Project Management Coordinator

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are seeking a highly motivated candidate to join our talented Team.

This position as a Senior Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Facilities and Engineering (F&E) teams' business processes and reporting systems for Operations.

This role will represent the F&E team in global network meetings as a site representative for associated projects and responsibilities within the operations organization at the ANC Site.

Responsibilities:
  • Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
  • Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
  • Administer, maintain, and manage the organizations monthly KPI's using systems such as Smartsheet, Tableau, and Maximo
  • Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
  • Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
  • Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
  • Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
  • Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
  • Work as the deviation development lead for F&E by facilitating assessment meetings, RCA's / CAPA schedules, and incident critiques and investigations
  • Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
  • Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
  • May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
  • Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
  • Provide technical writing support for cross functional groups within the F&E organization
  • Support management team with developing and facilitating quarterly safety workshops
  • Develop the organization's monthly newsletter by working with team leaders from each functional area
  • Create presentation materials and spreadsheets as necessary

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.

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