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Office Coordinator

2 months ago

McLean Virginia, United States F.H. Paschen Full time
Company Overview:
F.H. Paschen has a rich history spanning over 110 years in the construction sector.

Our projects are visible across highways, airports, rail stations, and educational institutions, showcasing our commitment to excellence.

We pride ourselves on our versatility, tenacity, and ingenuity, ensuring we meet the diverse needs of our clients while maintaining a focus on safety and quality.

Key Responsibilities:
This role involves providing essential administrative support to the Office Manager and/or Senior Office Manager.

  • Process vendor accounts payable vouchers for timely payments.
  • Prepare vouchers for general overhead expenses.
  • Verify subcontractor insurance compliance with contractual obligations.
  • Draft and distribute subcontracts and purchase orders.
  • Collect and review certified payroll documents.
  • Coordinate vendor activities and manage payments for the division.
  • Collect and assess waivers of lien.
  • Sort, distribute, and manage daily mail for the division.
  • Maintain organized filing systems for division and office records.
  • Order office supplies as needed.
  • Answer phone calls and direct inquiries appropriately.
  • Welcome visitors and guests to the office.
  • Provide general office support, including data entry, faxing, and typing.
  • Perform other duties as assigned.

Note: The responsibilities listed above are intended to illustrate the types of work that may be performed. The omission of specific duties does not exclude them from the position if they are similar or related.


Requirements:
- High School Diploma and a minimum of 3 years of office experience, preferably in the construction industry.
- Proficiency in word processing and spreadsheet applications, along with strong communication and organizational skills.

Equal Opportunity Employer:
F.H. Paschen is committed to diversity and inclusion in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- 401K matching
- Flexible spending account
- Life insurance
- Referral program
- Professional development assistance