Administrative Coordinator
1 week ago
The U.S. Marine Corps is seeking a highly skilled Administrative Coordinator to support the Marine Corps Community Services (MCCS) team.
Key Responsibilities:- Coordinate and perform a wide range of administrative functions to support upper-level management.
- Organize and manage operational program processes in an office environment.
- Establish and track the status of actions on multiple projects and program operations.
- May serve on advisory committees and be delegated signatory authority for selected administrative matters.
- Review and interpret directives and regulations.
- Maintain official files and advise staff on the development and implementation of local administrative directives and procedures.
- Develop internal policies, procedures, and work methods affecting administrative management operations.
- Ensure compliance by managers and supervisors by reviewing and revising studies, reports, and correspondence for accuracy and format.
- Collect, compile, and organize information and data to meet administrative requirements.
- Prepare correspondence and drafts instructions.
- Facilitate methods for automating reports and correspondence.
- Use a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows, and presentations.
- Manipulate data to meet presentation and report requirements.
- Enforce and train employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation.
- Receive and direct telephone callers, visitors, complaints, and outside contacts as necessary.
- Receive and deliver messages to staff members.
- Arrange and maintain appointment calendars for staff.
- Route incoming mail to staff and work sections.
- Establish suspense dates to collect responses and submit information as required by requests.
- Gather statistical data, monitor, and report on support budgets.
- Assist in developing financial plans, obligating funds, and liquidating travel claims.
- Maintain stock of office supplies.
- Make arrangements for special events.
- Collect and review section timecards for supervisor's signature.
- Prepare and conduct briefs, presentations, and training sessions.
- Monitor and distribute personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and individual development plans.
- Three years of experience demonstrating broad knowledge of administrative practices and principles.
- Skill to organize and coordinate multiple high-visibility projects simultaneously.
- Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
- Skill to operate a personal computer and associated peripheral equipment and software.
- Knowledge of a variety of support functions such as gathering statistical data, monitoring, and reporting on support budgets, assisting in developing financial plans.
- Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
A high school diploma or equivalent is required. A degree in business administration or a related field is preferred.
Additional Information:The U.S. Marine Corps is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to providing a workplace free of discrimination and retaliation.
This position is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). Direct Deposit of total NET pay is mandatory as a condition of employment.
-
Administrative Coordinator
2 days ago
Quantico, Virginia, United States TLN Worldwide Enterprises, Inc. Full timeJob Summary: TLN Worldwide Enterprises, Inc. is seeking a highly skilled and detail-oriented Administrative Assistant to provide essential administrative support to our organization. The successful candidate will hold a Secret Clearance and possess excellent organizational and communication skills.Key Responsibilities:Provide administrative support to senior...
-
IT Systems Administrator
2 days ago
Quantico, Virginia, United States ALTA IT Services Full timeJob Title: IT Systems AdministratorAt ALTA IT Services, we are seeking an experienced IT Systems Administrator to join our team. As a key member of our IT department, you will be responsible for the planning, installation, and maintenance of computer systems, including physical and virtual servers, storage area networks, and network attached storage.Key...
-
Administrative Support Specialist
23 hours ago
Quantico, Virginia, United States Amentum Full timeAmentum is seeking an experienced professional to fill the role of Administrative and Technical Support Specialist. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and as part of a team.Key Responsibilities:• Maintain accurate and up-to-date records and files• Coordinate employee...
-
Senior Systems Administrator
1 week ago
Quantico, Virginia, United States ALTA IT Services Full timeJob SummaryALTA IT Services is seeking a highly skilled Senior Systems Administrator to join our team. As a key member of our IT department, you will be responsible for the planning, installation, and maintenance of computer systems, including physical and virtual servers, storage area networks, and network attached storage.Key ResponsibilitiesSystem...
-
Quantico, Virginia, United States Amentum Full timeAbout the RoleAmentum is seeking a highly skilled and experienced Administrative Support professional to join our team. As an Administrative Support Specialist, you will provide exceptional support to our Senior Leaders, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesLiaison and...
-
Quantico, Virginia, United States Amentum Full timeAbout the RoleAmentum is seeking a highly motivated and self-starting Administrative and Management Support Specialist to join our team. As a key member of our organization, you will play a critical role in providing exceptional support to our senior leaders and teams.Key ResponsibilitiesAct as a liaison with other directorates, divisions, and departments,...
-
Enterprise SharePoint Administrator
1 day ago
Quantico, Virginia, United States General Dynamics Information Technology Full timeJob Summary:General Dynamics Information Technology (GDIT) is seeking an experienced Enterprise SharePoint Administrator to join our team in Quantico, VA. As a key member of our Information Technology Directorate, you will be responsible for planning, implementing, and maintaining SharePoint 2019 environments for our clients.Key Responsibilities:Perform...
-
Executive Administrative Specialist
2 weeks ago
Quantico, Virginia, United States SAIC Full timePosition Overview The role of the Senior Executive Assistant encompasses a wide range of administrative and executive support responsibilities that require a high level of confidentiality and sensitivity. This position is essential in managing office operations for senior leaders within the organization. Key Responsibilities Facilitates office management...
-
Quantico, Virginia, United States Amentum Full timeAmentum is seeking a highly skilled Administrative Support professional to join their team.About the Role:Manage and maintain accurate and up-to-date records and files, ensuring compliance with company policies and procedures.Provide exceptional support to employees, including in-processing and out-processing, to ensure a seamless onboarding and offboarding...
-
Quantico, Virginia, United States Marathon TS Full timeJob Summary:Marathon TS is seeking a highly skilled Microsoft Exchange and Mobility Administrator to support the daily operations of our Exchange and mobility environments. As a key member of our team, you will be responsible for ensuring the smooth operation of our Microsoft Exchange environments, covering multiple access/classifications.Key...
-
Quantico, Virginia, United States Booz Allen Hamilton Full timeKey Responsibilities of the Senior Administrative Officer:Deliver comprehensive clerical and administrative assistance to high-ranking officials. Create and manage administrative documentation while generating and disseminating general communications. Facilitate administrative support for meetings, oversee an automated daily calendar of all engagements, and...
-
IT Systems Administrator
2 weeks ago
Quantico, Virginia, United States Gemini 3 Group Full timePosition Title: IT Systems AdministratorLocation: VirginiaOverview:The Gemini 3 Group (G3G) is in search of a dedicated IT Systems Administrator to enhance the operational efficiency of our IT department. This role is pivotal in supporting the technological requirements of our organization.At G3G, we prioritize delivering exceptional quality and unmatched...
-
Executive Administrative Specialist
2 weeks ago
Quantico, Virginia, United States SAIC Full timePosition Overview The role of the Senior Executive Assistant encompasses a range of administrative and executive support functions that are often highly confidential and sensitive in nature. This position is integral in managing office operations for senior leaders within the organization. Key Responsibilities Coordinate office management activities for...
-
Executive Administrative Specialist
1 week ago
Quantico, Virginia, United States SAIC Full timePosition Overview The role of the Senior Executive Assistant encompasses a wide range of administrative and executive support responsibilities that require a high degree of confidentiality and sensitivity. This position is crucial in managing office operations for senior leaders within the organization. Key Responsibilities Facilitates office management...
-
Operations Coordinator
6 days ago
Quantico, Virginia, United States JCTM Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at JCTM. As an Administrative Support Specialist, you will provide high-level administrative support to our offices, including the offices of the MCSC Chief of Staff, Office of Counsel, International Programs, Program Manager Logistics Integrated...
-
PeopleSoft System Administrator NF4
2 months ago
Quantico, Virginia, United States USAJobs Full timeDutiesDirectly supports the PeopleSoft technical environment on a day-to-day basis, including application of updates and fixes to the environments, PeopleTools upgrades, environment creation and refreshes, migration of objects from one PeopleSoft environment to another. Serves as advisor and facilitator to all of the functional teams, developers and business...
-
catering coordinator nf2 rft
2 months ago
Quantico, Virginia, United States USAJobs Full timeDutiesProvides catering and administrative support for the Food and Hospitality Branch by coordinating and planning catering events. Contacts groups and other prospective patrons to sell and publicize catering services of the Food & Hospitality Branch. Plans command sponsored events within the facility such as command functions, professional military...
-
Remedy Systems Administrator
1 week ago
Quantico, Virginia, United States Gunnison Consulting Group Inc Full timeJob OverviewWe are looking for a dedicated and client-focused individual to provide support for our esteemed US Marine Corps client.Key Responsibilities:Diagnosing and resolving incidents and issues within the Remedy System as required.Analyzing logs and system performance in accordance with established protocols; documenting irregularities through the...
-
ITSM Remedy Administrator
2 weeks ago
Quantico, Virginia, United States Gunnison Consulting Group Inc Full timeJob OverviewWe are in search of a dedicated and client-focused individual to provide support for our esteemed US Marine Corps client.Key Responsibilities:Intermediate-level expertise in the following domains:Navigating Windows Server Operating Systems.Diagnosing incidents and issues related to the Remedy System as required.Analyzing logs and system...
-
Remedy Systems Administrator
1 week ago
Quantico, Virginia, United States Gunnison Consulting Group Inc Full timeJob OverviewWe are looking for a dedicated and client-focused individual to provide support for our US Marine Corps client.Key Responsibilities:Diagnosing and resolving incidents and issues within the Remedy System as required.Analyzing logs and system performance in accordance with established protocols; documenting irregularities through the incident...
