Procurement Support Specialist

2 weeks ago


Riverton, New Jersey, United States Sea Box, Inc. Full time
Job Description

Position Overview:

The Procurement Support Specialist will provide essential administrative and operational assistance to the Purchasing and Accounting Departments. Responsibilities include coordinating outbound shipments of small parts, processing receipts and purchase orders, generating and validating reports, and maintaining Excel spreadsheets. The role also involves posting journal entries and other transactions in the company’s accounting system, preparing necessary documentation, managing deliveries and pickups, handling phone inquiries, and organizing files.

Key Responsibilities:

  • Proactively identify and report safety hazards to ensure a safe working environment.
  • Seek opportunities for cost reduction and efficiency improvements.
  • Support the ISO 9001 Quality Management System and adhere to the Sea Box Quality Policy through self-inspection of work outputs.
  • Assist the Purchasing Manager and Financial Controller with various tasks, including the creation of Excel spreadsheets and processing accounting transactions.
  • Manage outbound orders, build shipments, confirm shipment details, and enter necessary shipment information.
  • Print and verify shipment order documentation.
  • Review system documents and resolve discrepancies.
  • Generate all required paperwork and information for the shipping dock.
  • Maintain organized records of receipts and shipments.
  • Track damage records and back-order logs; efficiently handle product returns.
  • Prepare special reports as requested by customers, operations, or management.
  • Communicate relevant information regarding shift activities to management.
  • Maintain both physical and electronic inventory databases for parts and equipment.
  • Assist the Purchasing Manager, Finance, and Operations with additional tasks as needed.
  • Lift production items weighing up to 50 lbs.
  • Perform other duties as assigned.
  • Consistently maintain a state of alertness and safety in job functions.

Why Join Sea Box, Inc.?

  • Competitive salary structure.
  • 401k employer matching, along with paid vacation and holidays.
  • Comprehensive Medical, Dental, and Group Life Insurance.
  • Quarterly safety incentive bonuses based on goal achievement.
  • Opportunities for growth within a rapidly expanding company.
  • A unique array of benefits, including a birthday breakfast with the CEO and holiday turkeys.

Qualifications:

Skills: Proficient in Microsoft Excel, Word, and accounting software.

Education: High School Diploma or equivalent; a degree in accounting or business, or relevant coursework is preferred.

Experience: 1-2 years of experience in a similar role is desirable.

Sea Box, Inc. is an equal opportunity employer committed to fostering a diverse workforce. EOE/Minorities/Females/Veterans/Disability.


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