Event Support Coordinator

2 weeks ago


Nashville, Tennessee, United States Forrest Solutions Full time

About the Role:

As a Meeting Operations Associate at Forrest Solutions, you will be integral to the execution of exceptional meeting experiences. Your responsibilities will encompass a variety of tasks aimed at ensuring that all aspects of meeting management are handled with precision and care.

Key Responsibilities:

  • Meeting Coordination: Manage and oversee conference room bookings, provide immediate assistance during meetings, and collaborate with Executive Assistants and the Centralized Space Management Team to facilitate seamless operations.
  • Guest Relations: Welcome guests with professionalism and warmth, assist with workspace setups, and promptly address any inquiries or concerns they may have.
  • Facility Oversight: Conduct regular inspections of the workspace to maintain a pristine environment, working closely with the facilities team to resolve any issues that arise.
  • Enhanced Services: Deliver additional value by organizing special requests such as securing premium event tickets, managing dry cleaning services, or addressing other client needs.
  • Reception Duties: Efficiently manage front desk operations, directing visitors and responding to inquiries with a friendly demeanor.

Qualifications:

  • Education & Experience: A high school diploma or equivalent is required, with a preference for candidates holding a college degree. A minimum of one year of experience in a related role is essential.
  • Skills: The ideal candidate will be a collaborative team player with a positive outlook, strong multitasking capabilities, and keen attention to detail. Proficiency in Microsoft Office is necessary, along with a client-focused approach.
  • Personal Attributes: We seek individuals who can maintain confidentiality, thrive under pressure, and adapt to shifting priorities with ease.

Why Choose Forrest Solutions?

  • Commitment to Diversity: We foster an inclusive workplace that values diversity and provides equal opportunities for all employees.
  • Opportunities for Advancement: You will have the chance to develop your skills and progress within a supportive and dynamic team environment.

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