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Events Operations Coordinator

2 months ago

Nashville, Tennessee, United States The University of Tennessee Full time

Events Operations Coordinator - University of Tennessee Institute of Agriculture

Overview: The University of Tennessee Institute of Agriculture (UTIA) is actively looking for a qualified candidate to fill the role of Events Operations Coordinator.

Department/College: At UTIA, we are dedicated to making a difference through education, research, and community service. Our mission is to provide Real. Life. Solutions. that positively impact agriculture and education.

Position Summary: This position offers a unique opportunity to enhance the visibility of UTIA by ensuring excellence in event management. The coordinator will also oversee parking logistics and assignments, requiring a professional demeanor when interacting with stakeholders, staff, and distinguished guests. A keen attention to detail and a commitment to achieving high standards are essential.

Key Responsibilities:

  • Independently manage and execute all phases of special events, from initial planning to post-event evaluation.
  • Act as a public representative of the Institute, engaging with external audiences including public officials, organizational leaders, donors, and alumni.
  • Build and maintain relationships with internal service teams and external vendors to facilitate successful event execution.
  • Ensure that all events are delivered with the utmost quality and that recurring events maintain consistency.
  • Oversee all parking operations on the UTIA campus, addressing both special event parking and daily parking needs.
  • Align the events office with the strategic goals of the Institute, setting departmental objectives that support broader institutional plans.

Qualifications:

Required: High school diploma with a minimum of 5 years of relevant experience in event management.

Preferred: Bachelor's degree with at least 3 years of direct experience in event management, along with relevant certifications in event planning.

Ideal Candidate Attributes:

  • Proven ability to manage projects and events independently.
  • Flexibility to thrive in a collaborative and fast-paced environment.
  • Capacity to oversee multiple concurrent projects effectively.
  • Ability to perform well under pressure and resolve issues swiftly.
  • Exceptional organizational and time management skills.
  • Strong interpersonal and communication abilities, with a talent for engaging with individuals at all organizational levels.
  • Experience coordinating with both internal teams and external service providers.

Additional Information:

Applicants must be legally authorized to work in the United States on a full-time basis without the need for future sponsorship for employment visa status.