Administrative Assistant, Education and Arts Unit

6 days ago


Albany, New York, United States StateJobsNY Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team in the Education and Arts Unit at the New York State Division of the Budget (DOB). The successful candidate will provide overall office management and administrative activities, supporting the Unit Head and Assistant Unit Head in their daily tasks.

Key Responsibilities
  • Schedule and plan meetings, conferences, and other events as necessary.
  • Field and answer inquiries, route calls, emails, and mail for the Unit Head, Assistant Unit Head, and others in the unit.
  • Support the onboarding and offboarding of unit employees, ensuring they have the necessary equipment and resources.
  • Manage office supplies, troubleshoot printer and technology issues, and resolve office space concerns.
  • Organize and distribute documents, type and format reports, and coordinate assignments for the unit.
  • Maintain electronic files, update distribution lists, and perform other administrative duties to manage the unit's work and processes.
  • Track and inventory unit briefing memos, manage work schedules, and validate bill memos and transactions.
Requirements

The successful candidate will have excellent interpersonal and communication skills, with the ability to work in a fast-paced team environment. Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and experience with State financial and personnel management databases and software are required. Administrative support experience in a similar capacity is strongly desired.

What We Offer

As a member of the DOB team, you will have access to a range of benefits, including health and wellness programs, work-life balance initiatives, and learning and development opportunities. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, and veterans to apply.

We are an equal opportunity employer and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact us.



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