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Airport Station Administrative Coordinator

2 months ago

Richmond, Virginia, United States American Airlines Full time

Location: Richmond Intl Apt (RIC-TRML)
Cities:
Requisition ID: 74500

Job Overview

Are you prepared to uncover a realm of opportunities, both professionally and personally? Become a part of the American Airlines family, where you will have the chance to travel extensively, enhance your skills, and evolve into your best self. As you embark on this new path, you will face challenges with adaptability and poise, acquiring new competencies and progressing in your career while enjoying a fulfilling experience.

Why This Role is Valuable

  • This position is integral to the Airport Stations Team within the Customer Experience Division.
  • Accountable for a diverse range of administrative tasks, including organizing meetings, typing, filing, managing phone coverage, welcoming and guiding customers, processing mail, ordering and distributing office supplies, reconciling spending, tracking special occasions, and arranging travel and accommodation.
  • Salary range for this role is: $36, $47,320.00
Key Responsibilities
  • Assists in the preparation of management presentations and special projects as needed.
  • Manages, reviews, and oversees all local invoices through InvoiceWorks and distributes as necessary.
  • Addresses and escalates office technology issues, including telecommunication and copier problems.
  • Monitors and ensures employees complete onboarding tasks, including system access, locker assignments, mailboxes, uniforms, badges, fingerprinting, and training.
  • Facilitates station event planning, coordination, and execution (e.g., Do Crew, luncheons, holiday meals, recognition events).
  • Handles payroll processing in Workbrain for management and support personnel.
  • Processes bereavement communications and coordinates local responses.
  • Manages employee parking, including permits and assignments, as required.
  • Assists with timekeeping functions, data entry, verification, reconciliations, and filing.
  • Maintains employee records as necessary.
  • Oversees Station meeting plans, including monthly emergency response.
  • Accesses and manages various periodic reports, including performance, audit, expense, employee engagement, and recognition.
  • Updates required manuals and maintains all security-related documents.
  • Acts as a backup for various payroll functions.
  • Maintains records for OSHA, safety, etc. (301's, weekly and annual).
  • Assists with budget preparation and reconciliation, including monthly closeout of landing fees.
  • Supports auditing activities as required.
  • Tracks and verifies incentive funds earned.
  • Collaborates with CRE/Facilities and vendors to monitor local projects as needed.
  • Leads and directs work with other support staff as necessary.
  • Performs additional duties as required.
Qualifications for Success

Minimum Requirements
  • High School diploma or GED.
  • Prior office or clerical experience.
Preferred Qualifications
  • N/A
Skills and Competencies
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Familiarity with corporate policies, procedures, and structure.
  • Strong prioritization skills, attention to detail, and ability to meet deadlines.
  • Capability to thrive in a fast-paced environment and manage multiple tasks simultaneously.
  • Self-motivated with excellent organizational skills.
  • Ability to understand the functionality of specific software and programs.
Benefits of Working with Us

American Airlines offers a range of benefits to support your well-being and career growth:
  • Travel Perks: Enjoy the opportunity to explore the world with access to 365 destinations on over 6,800 daily flights.
  • Health Benefits: Access to health, dental, prescription, and vision benefits from day one, along with virtual doctor visits and flexible spending accounts.
  • Wellness Programs: Comprehensive wellness programs designed to support your health and personal growth.
  • 401(k) Program: Available upon hire, with employer contributions after one year, depending on the workgroup.
  • Additional Benefits: Includes Employee Assistance Program, pet insurance, and discounts on hotels, cars, cruises, and more.
Commitment to Inclusion

At American Airlines, we believe in the power of diversity and inclusion. Our Employee Business Resource Groups connect team members to customers, suppliers, communities, and shareholders, fostering an inclusive environment that meets the needs of our diverse world.