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Administrative Assistant

2 months ago

Logan, Utah, United States Space Dynamics Laboratory Full time
Job Description

We are seeking an administrative assistant to support the Engineering and Operations Division at Space Dynamics Laboratory. In this role, you will be the single point of contact for key administrative tasks and will work closely with SDL leadership and with all resources within the E&O Division.

Key Responsibilities:
  • Assist in onboarding processes for new team members, including maintaining and updating the New Member Onboarding Information Package.
  • Develop and maintain information/product repositories, such as calendars, Confluence pages, and meeting notes.
  • Coordinate team meetings, set up web conferencing, maintain calendar and meeting notifications, and record actions.
  • Collect and aggregate presentation material and distribute ahead of meetings, assist in creation of presentation slides, and record actions.
  • Support travel, create expense reports, purchase card administration, schedule calendar/meeting support, and assist in logistics, agendas, catering, and minutes.
Requirements:
  • High school graduate with a minimum of 10 years' of Administrative Assistant experience.
  • Proficient with standard office and computer equipment and software, including the Microsoft Office Suite.
  • Ability to handle sensitive information in a confidential and professional manner.
  • Capable of managing special tasks and projects, with independent judgment, initiative, and tact.
  • Proven problem-solving and time management abilities, with excellent written and verbal communication skills.
  • Demonstrated ability to work well independently and on a team.
  • U.S. citizenship or legal U.S. permanent resident.
Preferred Qualifications:
  • Associate degree or higher.
  • Administrative experience within the Missile Defense Agency.
  • Experience with the Atlassian tool, Confluence.

SDL supports a variety of missions, including NASA's vision to reveal the unknown for the benefit of humankind and the Department of Defense's aim to protect our Nation on the ground, in the air, and in space. Our sensors, satellites, software systems, and science and engineering play an essential role in some important missions you've heard of, and others that you haven't.

For more information, please contact the SDL HR department.