Youth Program Coordinator

4 days ago


Logan, Utah, United States Utah State University Full time
Job Summary

The Youth Program Assistant will work under the direction of the Event Coordinator to oversee youth events and logistics. This position will assist in preparing various logistical arrangements, work order generation, event on-site support, and billing for the events. Key responsibilities include multi-level planning, customer service, correspondence, social media coordination, emailing, risk management, safety protocol generation, customer billing, database management, and other activities related to event and group management and administration.

Key Responsibilities
  • Assist with arrangements for meeting facilities, lodging, food service, parking, etc.
  • Demonstrate excellent writing, grammar, editing, and proofreading skills.
  • Present at events, on site or off site, as needed to provide support.
  • Work to prepare venues and event sites with various organizations on campus.
  • Serve as primary or secondary contact for the event sponsor and work closely with them on specific needs.
Requirements
  • Minimum of six months related office experience, event planning experience, event administration, or hospitality/tourism Industry-related experience.
  • Strong organizational skills and attention to detail.
  • Strong working knowledge of Microsoft Word and Excel and the ability to learn how to work with other departmental systems for which training is provided.
  • High level of initiative, self-motivation, and a positive attitude.
  • Strong clerical and record-keeping skills; knowledge of filing systems and information management systems. Ability to prioritize assignments is critical.
Preferred Qualifications
  • Preference will be given to candidates with experience in events, program coordination, and/or project management responsibilities.
  • Preference will be given to candidates who have a background in the general operations of the University as it relates to accounting, purchasing, auxiliary interface, travel regulations, and scheduling.

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