Office Administration Specialist

2 weeks ago

Mineral, United States U.S. Department of the Interior Full time

Agency Clarification

This announcement is open to current federal career/career conditional employees with competitive status, LMWFA, CTAP/RPL/ICTAP, VEOA eligibles, 30 percent or More Disabled Veterans, Certain Former Overseas Employees, Military Spouses, Interchange Agreement and Other Miscellaneous Authorities, People with Disabilities, Peace Corps and VISTA, Reinstatement eligibles, Public Land Corps, and VRA eligible candidates.

Key Responsibilities

The following responsibilities are outlined at the full performance GS-07 level:

Provides comprehensive administrative assistance to unit personnel, which may encompass travel logistics, payroll processing, and human resources actions. Oversees various business operations, which may involve managing financial transactions, procurement, property management, personnel actions, and other administrative tasks for staff. Ensures adherence to specific program laws, regulations, and guidelines. Drafts and reviews correspondence, reports, and standard operating procedures. Develops meeting materials, briefing documents, and participates in meetings with leadership to coordinate, clarify, or offer guidance on specialized areas or programs as required. Responsibilities will be developmental in nature when filled below the full performance level. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

This is an OPEN CONTINUOUS ANNOUNCEMENT and will remain open until further notice. The initial cut-off date for referral of eligible applications will be established, with subsequent cut-off dates on a regular basis. Eligible applications received after that date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until positions are filled. Initial consideration will be given to candidates whose applications have been received before the first cut-off date. Qualification and/or time-in-grade requirements must be met for those applications submitted by the first cut-off date.

Some positions may be career seasonal. The nature of seasonal work may vary from year to year, which is generally based on budget, workload, and/or weather. A career seasonal work schedule provides for at least 26 weeks (13 pay periods) of full-time work, and as many as 26 weeks (13 pay periods) of non-duty/non-pay time per year as determined by management. The non-pay time for these positions may be two weeks to six months but is expected to be two consecutive weeks. You will have the option to continue your health coverage while in non-pay status.

Positions may be filled in various duty locations.

Employment Requirements

Conditions of Employment

U.S. Citizenship required. Appointment subject to background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males. Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service); with few exceptions as outlined in regulations. Time-In-Grade requirements also apply to former Federal civilian employees applying for reinstatement who have had a break in service of less than one year, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointments. Time-in-grade does not apply to new excepted service appointments. Time-in-grade requirements must be met by the closing date of this announcement. If you are a new employee in the Federal government, you will be required to complete a one-year probationary period. You may be required to work on-call, evenings, weekends, holidays, overtime and/or shift work. You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. Applicants must be at least (1) 18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.

Qualifications

All qualifications must be met by the specified cut-off date unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 for each federal position listed as part of your application to be used to validate your work schedule and determine the amount of qualifying experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience.

For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

SELECTIVE FACTOR: This position performs office automation duties, and requires the incumbent to type 40 words per minute (WPM) typing speed. Words per minute are based on a 5 minute sample with three or fewer errors. Applicants must submit supporting documentation and/or self-certification. Candidates who do not meet this requirement or fail to submit supporting documentation with their application will receive no further consideration for this position.

EXPERIENCE:
For the GS-06 level: Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level; OR one full year (18 semester/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position; OR Combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

Examples of specialized experience are: Provide support and assistance processing a wide variety of requisitions; Reconcile purchases and maintain files in accordance with Federal regulations and agency directives; Process incoming and outgoing mail; Establish and maintain the unit's files, accountable property inventories, records, etc. (hardcopy and/or electronic format); and/or Use automated software to produce reports, correspondence and other written documents in draft form.

For the GS-07 level: Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level; OR One full year (18 semester/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position; OR Combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

Examples of specialized experience are: Performing a wide variety of advanced administrative functions such as advising employees on payroll regulations and serving as payroll coordinator; Serving as liaison with Human Resources by preparing and entering personnel actions, processing employee paperwork, and coordinating background investigations; Serving as the technical advisor for travel processes and regulations; Advising on procurement; and performing budget and financial management by collecting data for a budget, making recommendations, tracking expenditures, creating budgetary reports, and reconciling an organization's budget.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Documentation for the eligibility, submission of ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA. Performance documentation can be obtained by contacting the supervisors for the positions you served in during your 24 months. If they did not complete performance appraisals ask them to provide a statement of performance for each period of service. The statement must specify the dates for each employment period and your level of performance (dates should match the dates on the SF-50s).

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

  • Office Administration Specialist

    2 weeks ago

    Mineral, United States U.S. Department of the Interior Full time

    Overview from the Agency This announcement is intended for current federal career or career conditional employees with competitive status, as well as other eligible candidates including veterans and individuals with disabilities. Key Responsibilities The following responsibilities are associated with the full performance GS-07 level: Offers...

  • Office Administration Specialist

    2 weeks ago

    Mineral, United States U.S. Department of the Interior Full time

    Agency Clarification This announcement is open to current federal career/career conditional employees with competitive status, LMWFA, CTAP/RPL/ICTAP, VEOA eligibles, 30 percent or More Disabled Veterans, Certain Former Overseas Employees, Military Spouses, Interchange Agreement and Other Miscellaneous Authorities, People with Disabilities, Peace Corps...

  • Office Administrative/ Office Staff

    3 days ago

    Mineral Springs, Arkansas, United States Crimson Enterprises Full time

    We are seeking a dedicated and organized individual to join our team at Crimson Enterprises as an Office Administrative/ Office Staff. This role is perfect for someone who is passionate about providing exceptional customer service and supporting internal processes.**Key Responsibilities:**Provide administrative support to our team, including tasks such as...

  • Office Nurse

    2 months ago

    Mineral Wells, United States The Womens's Pavilion Full time

    Job DescriptionJob DescriptionWe are seeking an Office Nurse to join our team! You will be responsible for the assessment, diagnosis, and treatment of assigned patients.Responsibilities:Administer nursing care to ill, injured, or disabled patientsDiagnose and establish patient treatment plansMonitor and report changes in patient symptoms or...

  • Senior Controls Specialist

    3 days ago

    Mineral, United States Careers Integrated Resources Inc Full time

    Job Title: Senior Controls Specialist (Cost Analyst) Job Location: Mineral, VA 23117 ( Dominion Energy Office Location) – Hybrid Role (3 Days Onsite & 2 Days Remote) 1 Day Onsite in Mineral, VA 23117 (Tue Onsite) 2 Days Onsite in Glen Allen, VA 23060 (Wed & Thur Onsite) 2 Days Remote (Mon & Fri) Job Duration: 12+ Months Contract ...

  • Administrative Support Assistant

    2 months ago

    Mineral, United States U.S. Department of the Interior Full time

    Clarification from the agency This announcement is open to current federal career/career conditional employees with competitive status, LMWFA, CTAP/RPL/ICTAP, VEOA eligibles, 30 percent or More Disabled Veterans, Certain Former Overseas Employees, Military Spouses, Interchange Agreement and Other Miscellaneous Authorities, People with Disabilities,...

  • Nuclear Document Mgmt Specialist I/II/III

    2 weeks ago

    Mineral, United States Dominion Energy Full time

    Nuclear Document Mgmt Specialist I/II/III (North Anna) Dominion Energy is committed to providing reliable, affordable, and increasingly clean energy that powers our customers every day. If you want to work for a purpose-driven company that values safety and collaboration, we’re looking for you. You won’t just find a job here; you’ll find your career....

  • Clinical Nurse Specialist

    4 days ago

    Mineral Wells, Texas, United States Palo Pinto General Hospital Full time

    Job Summary:Palo Pinto General Hospital is seeking a skilled Clinical Nurse Specialist to join our team. As a key member of our healthcare team, you will be responsible for providing high-quality patient care and assisting our providers in delivering exceptional medical services.Key Responsibilities:Assist providers in delivering patient care and ensuring a...

  • Nutritional Culinary Specialist

    1 week ago

    Mineral Point, Wisconsin, United States Mineral Point Health Services Full time

    #LI-SH1 Nutritional Culinary Specialist - Competitive Wage Scale of $15-17 per hour. Mineral Point Health Services is recognized for its excellence in staffing and is a prominent provider of skilled nursing and rehabilitation services in the community. As part of the North Shore Healthcare family, we represent the largest post-acute care provider in the...

  • TMD - Security Specialist III

    2 weeks ago

    Mineral Wells, Texas, United States TEXAS MILITARY DEPARTMENT Full time

    Position Overview: The Texas Military Department is seeking a dedicated individual for the role of Security Specialist III. This position involves the safeguarding of vital assets, facilities, personnel, and equipment associated with the Texas Military Department and the Department of Defense. Organization: Texas Military Department Primary Responsibilities:...

  • Security Operations Specialist

    2 days ago

    Mineral Wells, Texas, United States Headhunter Systems Limited Full time

    Job Overview:We are seeking a dedicated Security Operations Specialist to join our team at Headhunter Systems Limited. This role involves performing advanced law enforcement and protective services to ensure the safety of personnel, assets, and facilities.Key Responsibilities:Conduct regular patrols to monitor and secure property against potential...

  • Procurement Specialist

    2 days ago

    Mineral Wells, Texas, United States Moog Full time

    About the RoleWe are seeking a highly skilled Procurement Specialist to join our team at Moog Inc. in Mineral Wells, Texas. As a key member of our Military Aircraft Group, you will be responsible for planning and executing multiple projects simultaneously, ensuring continuous material availability and minimizing excess or obsolete inventory.Key...

  • On-Site Talent Acquisition Specialist

    1 week ago

    Mineral Wells, Texas, United States TRC Talent Solutions Full time

    POSITION OVERVIEW:The primary objective of this role is to facilitate on-site operations by ensuring a consistent supply of staffing personnel, developing a robust pool of candidates to meet client demands, and providing support for site activities as required. The following responsibilities outline the essential functions of this position. The distribution...

  • Engineering Specialist

    2 months ago

    Mineral Wells, United States Hino Motors MFG USA Inc Full time

    Job DescriptionJob DescriptionHino Motors Manufacturing is an OEM that assembles trucks in West Virginia, automotive components in Arkansas, and operates a parts distribution center in California. We are currently seeking a Specialist, Engineering located in Mineral Wells/Williamstown, WV reporting directly to the AM, Production Services - Engineering. This...

  • Ambulance Manufacturing Specialist

    6 days ago

    Mineral Wells, Texas, United States AMR Full time

    Job Summary:This position involves working with all departments to facilitate, refine and improve efficiency of ambulance manufacturing and refurbishment operations by coordinating and conducting training, organizing training materials, planning, tracking and reporting training statistics and scheduling training and assisting the Continuous Improvement /...

  • Training Development Specialist

    4 days ago

    Mineral Wells, Texas, United States Global Medical Response Inc Full time

    Job Summary:This position involves working with all departments to facilitate, refine and improve efficiency of ambulance manufacturing and refurbishment operations by coordinating and conducting training, organizing training materials, planning, tracking and reporting training statistics and scheduling training and assisting the Continuous Improvement /...

  • Training Operations Specialist

    4 days ago

    Mineral Wells, Texas, United States AMR Corp. Full time

    Job Summary:This position involves working with all departments to facilitate, refine and improve efficiency of ambulance manufacturing and refurbishment operations by coordinating and conducting training, organizing training materials, planning, tracking and reporting training statistics and scheduling training and assisting the Continuous Improvement /...

  • On-Site Talent Acquisition Specialist

    1 week ago

    Mineral Wells, Texas, United States TRC Talent Solutions Full time

    PRIMARY OBJECTIVE OF THE ROLE:The purpose of this position is to facilitate on-site operations by ensuring a steady influx of staffing personnel, developing a robust pool of candidates to meet all client requirements, and providing support in site operations as necessary. The following responsibilities outline the essential functions of this role, which may...

  • Clinical Infection Control Specialist

    2 weeks ago

    Mineral Wells, Texas, United States Palo Pinto General Hospital Full time

    Clinical Infection Control Specialist Position Overview:This role is pivotal in identifying and mitigating potential exposure risks for employees, patients, visitors, and healthcare personnel. Key Responsibilities:1. Prepare comprehensive reports for Medical Staff Committees and hospital leadership regarding healthcare-associated infections, ensuring timely...

  • Project Scheduler

    2 weeks ago

    Mineral, United States Allied Staff Augmentation Partners Full time $60 - $72

    This position will have per diem if outside of a 50 mile radius from location.Job Summary:Develop Power Station and Capital Project schedules for multiple sites/outages/projects for Power Generation. Create cohesive work schedules by working closely with Project Management, Station Management, Outage Management, other departments, and various contractors...