Financial Operations Specialist

7 days ago


Saginaw, Michigan, United States City of Saginaw, MI Full time
Job Summary

We are seeking a highly skilled Financial Operations Specialist to join our team at the City of Saginaw, MI. As a key member of our finance department, you will be responsible for managing the city's accounts payable function, ensuring timely and accurate processing of payments for city department purchases.

Key Responsibilities
  • Process invoices in the accounts payable module.
  • Distribute invoices to departments for payment approval.
  • Resolve invoicing issues with vendors.
  • Review departmental accounts payable documentation for accuracy.
  • Review all accounts payable related documentation for accuracy and attach to BS&A software for historical purposes.
  • Perform accounting tasks such as bank reconciliation, review of positive pay checks, water billing worksheet, and other accounting duties in coordination with the City Controller.
  • Communicate with departments regarding invoice or purchase order discrepancies.
  • Manage incoming and outgoing mail within the Controller's office.
  • Oversee vendor check processing, including preparation and review.
  • Review and reconcile vendor statements.
  • Assist departments with expenditure history during budget preparation.
  • Reconcile accounts payable for the annual audit and assist auditors.
  • Provide support and training on BS&A software related to accounts payable and purchasing modules.
  • Administer the P-Card system, including reconciliation, EFT processing, and ensuring compliance.
  • Serve as a back-up for payroll functions.
  • Track education tuition, safety glasses reimbursements, and other miscellaneous paid benefits per appropriate bargaining unit contract provisions.
  • Assist with year-end processing as requested or required.
Requirements
  • Associate degree in accounting or a related field or three years equivalent work in a financial setting.
  • Must possess excellent verbal and written communication skills.
  • Experience in the purchasing of goods or services for business.
  • Experience in developing written procedures.
  • Ability to effectively train and guide other employees on accounts payable procedures.
  • Knowledge of computer programs and ability to learn in-house system control, file maintenance, and purchasing modules.
  • Knowledge of purchasing department procedures to assist in the procurement process as it relates to accounts payable.
  • Must possess the ability to organize work schedules, information, and records efficiently.
Benefits
  • Blue Cross Blue Shield Healthcare with low bi-weekly employee premium contributions.
  • Dental Insurance and Vision Plan; premium paid by the City.
  • MERS Hybrid Retirement Plan: 2 plans in one - Defined benefit plan with the investment choice of a defined contribution plan.
  • Healthcare Savings Plan: Savings Plan to help you prepare for the costs of healthcare after you leave employment.
  • Life Insurance.
  • 13 Paid Holidays.
  • PTO (Paid Time Off) days based on length of service; accrual can be up to 22 days during the first year of employment.
  • Long/Short Term Disability Benefits.
  • Deferred Compensation Program: Voluntary 457 and Roth IRA.
  • Tuition Reimbursement Program and an Employee Assistance Program.


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