Lead Corporate Office Services Coordinator

1 week ago


Los Angeles, California, United States Cynet Systems Full time
Job Overview

We are seeking a Lead Corporate Office Services Coordinator for our esteemed client.

Position Title: Lead Corporate Office Services Coordinator

Location: Universal City, CA

Employment Type: Contract

Compensation: $23.14/hr - $28.14/hr

Key Responsibilities:
  • Collaborate with Facilities, IT, Telecom, and Business Unit Representatives to manage all relocations.
  • Update and maintain space plans, occupancy data, and project information as provided by the client.
  • Build and nurture relationships with vendors and internal departments to meet client expectations while adhering to company policies.
  • Communicate with external vendors, schedule tasks, and document punch list items thoroughly.
  • Work alongside support teams to resolve issues and maintain open communication throughout the process.
  • Coordinate with IT and Telecom to equip workspaces with necessary technology.
  • Engage with building management, security, and cleaning teams to ensure a safe and pleasant work environment.
  • Interact daily with work ticketing systems.
  • Compile and present capacity and occupancy data for accurate reporting.
  • Oversee Zone Maintenance areas to identify and address maintenance concerns.
  • Ensure all information is logged into a work order system to track progress and outcomes.
  • Be adaptable to assist with special projects as required.
  • Prepare and distribute monthly reports and notifications as necessary.
  • Scout office spaces with clients to understand their requirements and assess conditions prior to occupancy.
  • Process maintenance requests related to painting, carpet cleaning, plumbing, electrical issues, HVAC, janitorial services, and pest control.
  • Schedule deliveries, removals, or rearrangements of office furniture based on client requests.
  • Possess a minimum of two years of experience in customer service, facilities management, or client-facing roles.
  • Experience with Archibus is preferred.
  • Proficient in Microsoft Excel, Outlook, Adobe, and work order management systems.
  • Exhibit strong written and verbal communication skills to effectively engage with demanding clients.
  • Demonstrate the ability to make informed decisions quickly to keep projects on track, exercising good judgment and accountability.
  • Maintain professionalism at all times.
  • Be a high-output self-starter capable of managing multiple projects simultaneously.
  • Show exceptional attention to detail, critical thinking skills, and the ability to understand the broader context.
  • Adapt to competing priorities and manage multiple projects while keeping track of incoming tasks.
  • General knowledge of Archibus is essential, and experience with CAFM is a plus.
  • A BA/BS degree from an accredited institution or equivalent experience is required.
  • Familiarity with studio operations and production needs is advantageous.
  • Three or more years of experience in customer service or facilities management is required.
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