Lead Corporate Office Services Coordinator
1 week ago
We are seeking a Lead Corporate Office Services Coordinator for our esteemed client.
Position Title: Lead Corporate Office Services Coordinator
Location: Universal City, CA
Employment Type: Contract
Compensation: $23.14/hr - $28.14/hr
Key Responsibilities:- Collaborate with Facilities, IT, Telecom, and Business Unit Representatives to manage all relocations.
- Update and maintain space plans, occupancy data, and project information as provided by the client.
- Build and nurture relationships with vendors and internal departments to meet client expectations while adhering to company policies.
- Communicate with external vendors, schedule tasks, and document punch list items thoroughly.
- Work alongside support teams to resolve issues and maintain open communication throughout the process.
- Coordinate with IT and Telecom to equip workspaces with necessary technology.
- Engage with building management, security, and cleaning teams to ensure a safe and pleasant work environment.
- Interact daily with work ticketing systems.
- Compile and present capacity and occupancy data for accurate reporting.
- Oversee Zone Maintenance areas to identify and address maintenance concerns.
- Ensure all information is logged into a work order system to track progress and outcomes.
- Be adaptable to assist with special projects as required.
- Prepare and distribute monthly reports and notifications as necessary.
- Scout office spaces with clients to understand their requirements and assess conditions prior to occupancy.
- Process maintenance requests related to painting, carpet cleaning, plumbing, electrical issues, HVAC, janitorial services, and pest control.
- Schedule deliveries, removals, or rearrangements of office furniture based on client requests.
- Possess a minimum of two years of experience in customer service, facilities management, or client-facing roles.
- Experience with Archibus is preferred.
- Proficient in Microsoft Excel, Outlook, Adobe, and work order management systems.
- Exhibit strong written and verbal communication skills to effectively engage with demanding clients.
- Demonstrate the ability to make informed decisions quickly to keep projects on track, exercising good judgment and accountability.
- Maintain professionalism at all times.
- Be a high-output self-starter capable of managing multiple projects simultaneously.
- Show exceptional attention to detail, critical thinking skills, and the ability to understand the broader context.
- Adapt to competing priorities and manage multiple projects while keeping track of incoming tasks.
- General knowledge of Archibus is essential, and experience with CAFM is a plus.
- A BA/BS degree from an accredited institution or equivalent experience is required.
- Familiarity with studio operations and production needs is advantageous.
- Three or more years of experience in customer service or facilities management is required.
Visit our career site to explore all available positions.
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