Automotive Finance and Accounts Specialist

1 week ago


Plymouth, Massachusetts, United States Tracy Motors Inc Full time
Job Overview

Position Summary

Tracy Motors Inc is looking for a dedicated Automotive Office Clerk to oversee essential office operations, focusing on Accounts Payable and Electronic Vehicle Registration management.

Key Responsibilities

  • Review all invoices and secure necessary payment authorizations.
  • Prepare checks for accounts payable.
  • Daily posting of all outstanding items in accounts payable.
  • Generate accounts payable reports and maintain comprehensive records.
  • Reconcile financial statements with the ledger to ensure alignment with dealership schedules.
  • Manage cash schedules and maintain the petty cash system.
  • Communicate cash requirements for payment dates to the office manager.
  • Audit freight bills against inquiries.
  • Analyze vendor accounts for discrepancies.
  • Provide the title clerk with necessary information regarding purchased vehicles.
  • Address all vendor inquiries promptly.
  • Daily reconciliation of bank balances.
  • Reconcile time cards, prepare worksheets for the office manager, and post payroll weekly.
  • Weekly posting of flat rate flag sheets.
  • Assist in monthly financial closings.
  • Prepare account analyses as needed.
  • Support accounts receivable and special projects as required.
  • Maintain a professional appearance and organized workspace.
  • Process registration for all new and used vehicles in the appropriate state.
  • Prepare necessary tax and title documentation.
  • Submit contracts and drafts to the relevant lending institutions for payment.
  • Handle all legal transfer work with the Department of Motor Vehicles.
  • Verify collection of funds and ensure correct lien holder payments before processing title applications.
  • Ensure accuracy in applications and completeness of information.
  • Prepare dealer trades and Certificates of Origin, while maintaining a system for verifying out-of-state titles.
  • Compile and manage a comprehensive list of outstanding title work.
  • Report to management on the status of any missing or problematic titles, providing a current list of outstanding titles weekly.
  • Perform other duties as assigned.

Qualifications

To be successful in this role, candidates must meet the following qualifications:

  • Experience in the automotive industry is preferred.
  • High school diploma or GED; or one to three months of related experience and/or training; or equivalent combination of education and experience.
  • Completion of a one-year certificate from a college or technical school; or three to six months of related experience and/or training; or equivalent combination of education and experience.
  • Associate's degree from a two-year college or technical school; or six months to one year of related experience and/or training; or equivalent combination of education and experience.
  • Bachelor's degree from a four-year college or university; or one to two years of related experience and/or training; or equivalent combination of education and experience.
  • Two to four years of related experience and/or training; or equivalent combination of education and experience.

Skills

  • Ability to read and comprehend simple instructions, short correspondence, and memos. Capable of writing simple correspondence and effectively presenting information in small group settings.
  • Ability to interpret documents such as safety rules and operating instructions. Proficient in writing routine reports and correspondence.
  • Mathematical skills to perform basic calculations and interpret data.
  • Reasoning ability to apply common sense in carrying out detailed instructions and solving practical problems.


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