Automotive Finance and Administration Specialist
2 weeks ago
Position Summary
Tracy Motors Inc is in search of a dedicated Automotive Office Clerk responsible for overseeing various administrative functions within the office, specifically focusing on Accounts Payable and Electronic Vehicle Registration processing.
Key Responsibilities
- Review all vouchers and secure necessary payment approvals.
- Prepare checks for accounts payable.
- Daily posting of all open accounts payable items.
- Generate accounts payable reports and maintain comprehensive files.
- Reconcile statements with the ledger to ensure alignment with dealership schedules.
- Manage cash schedules effectively.
- Oversee the petty cash system.
- Communicate cash requirements for payment dates to the office manager.
- Audit freight bills against inquiries.
- Analyze vendor accounts for discrepancies.
- Provide the title clerk with necessary information regarding purchased vehicles.
- Address all vendor inquiries promptly.
- Reconcile bank balances on a daily basis.
- Review time cards, prepare worksheets for the office manager, and post payroll weekly.
- Post flat rate flag sheets on a weekly basis.
- Assist in the monthly closing processes.
- Prepare account analyses as needed.
- Support accounts receivable and special projects as required.
- Maintain a professional appearance and organized workspace.
- Process registrations for all new and used vehicles in accordance with state regulations.
- Prepare necessary tax and title documentation.
- Submit contracts and drafts to the appropriate lending institutions.
- Handle all legal transfer work with the Department of Motor Vehicles.
- Ensure accurate collection of funds and proper payment of lien holders prior to processing title applications.
- Verify the accuracy of applications and completeness of information.
- Manage dealer trades and prepare Certificates of Origin.
- Compile and maintain a comprehensive list of outstanding title work.
- Report to management on the status of any missing or problematic titles, providing a current list of outstanding titles weekly.
- Perform other assigned duties as necessary.
Qualifications
To excel in this role, candidates must meet the following qualifications:
- Experience in the automotive field is preferred.
- A high school diploma or GED; or one to three months of related experience and/or training; or an equivalent combination of education and experience.
- A one-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience.
- An Associate's degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
- A Bachelor's degree (B.A.) from a four-year college or university; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
- Two to four years of related experience and/or training; or an equivalent combination of education and experience.
Skills and Abilities
- Proficient in reading and comprehending simple instructions, short correspondence, and memos.
- Able to write simple correspondence and effectively present information in one-on-one and small group settings.
- Capable of interpreting documents such as safety rules and operating instructions.
- Mathematical proficiency to perform basic calculations and interpret data.
- Strong reasoning abilities to solve practical problems and interpret various instructions.
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