Senior Executive Support Specialist

2 weeks ago


Arlington, Virginia, United States ACT1 Federal LLC. Full time

Position Title:
Senior Executive Support Specialist

Company:
ACT1 Federal LLC

Location:
Arlington, VA

About ACT1 Federal LLC:
Committed to delivering essential solutions and top-tier talent to enhance the missions of our partners, organizations, and communities.

Job Overview:

In the role of Senior Executive Support Specialist, you will provide exceptional administrative assistance to high-ranking officials within the Cybersecurity and Information Systems Audit (CISA) division of DHS, ensuring efficient operations and support.


Responsibilities:


1. Conduct thorough research, compile reports, manage information requests, and execute clerical tasks such as drafting correspondence, welcoming visitors, organizing conference calls, and scheduling appointments.

2. Offer internal guidance and coordination on administrative operations, management controls, metrics gathering, standard operating procedures (SOPs), and overall administrative compliance.

3. Serve as a Subject Matter Expert in office administration, records management, knowledge management, task allocation, and tracking, as well as quality control and assurance.

4. Coordinate and arrange travel logistics, including authorizations and vouchers for Government personnel utilizing the CISA travel system.

5. Demonstrate proficiency in drafting and editing memos, developing spreadsheets, and managing files and documentation.

6. Organize and schedule both internal and external meetings, maintaining calendars for CSD staff while prioritizing requests effectively.

7. Facilitate media engagements and congressional meetings/briefings in accordance with DHS and CISA guidelines.

8. Provide logistical support for on-site events, including coordinating teleconferences, video teleconferences, meeting registrations, and room bookings.

9. Possess over 10 years of experience in roles such as Executive Administrator, Executive Assistant, or Administrative Assistant, particularly in support of senior government executives.

10. Hold a Master's Degree and possess an active TS/SCI Clearance with the capability to obtain DHS Suitability.

11. Preferably have recent experience within DHS.

12. Exhibit extensive experience in research, report preparation, information management, and clerical functions.

13. Demonstrate expertise in providing internal guidance on administrative functions, management controls, and compliance.

14. Experience in coordinating travel arrangements and providing logistical support for events is essential.


Benefits:
- Medical/Dental/Vision Insurance
- Company Paid Life and AD&D Insurance
- Company Paid Short-Term Disability
- Health care flexible spending accounts
- 401K
- Paid Time Off
- Paid Holidays
- Pet Insurance
- Legal Resources
- Identity Protection
- Health Supplemental- Accidental Injury, Critical Illness, Hospital Care
- Parental Leave

Equal Opportunity Statement:
ACT1 Federal LLC is an Equal Opportunity and Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.



  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position Title: Resident Care AssistantCompany: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in daily activities as specified in their personalized care plans.Support residents with basic health treatments as outlined in their care plans.Provide emotional support to residents facing behavioral challenges as indicated in their care...


  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position: Resident Care AssistantCompany: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in daily activities as outlined in their personalized care plans.Support residents with basic medical treatments as specified in their care plans.Provide emotional support to residents facing behavioral challenges as indicated in their care...


  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position Title: Resident Care AssistantCompany: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in daily activities as outlined in their personalized care plans.Support residents with basic medical treatments as indicated in their care plans.Provide emotional support to residents facing behavioral challenges as noted in their care...


  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position Title: Resident Care AssistantOrganization: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in performing daily activities as specified in their individual care plans.Provide support for basic treatments as outlined in the care plans.Help residents manage emotional health and behavioral issues as indicated in their service...


  • Arlington, Virginia, United States Eccalon Full time

    The Senior Executive Support Specialist will function as a Strategic Communications Consultant within the Executive Administrative Assistant category, providing essential support to high-level officials in a prominent governmental office. This role is pivotal in assisting dedicated professionals committed to excellence and fulfilling the needs of the...


  • Arlington, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking a highly skilled Executive Support Specialist to provide top-notch support to senior Department of Defense (DoD) officials. This is an exciting opportunity to work closely with top department leadership within the Pentagon and across the DoD, including Components, industry partners, academia, and international partners to achieve...


  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position: Resident Care AssistantOrganization: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in daily activities as specified in their personalized care plans.Support residents with basic medical treatments as outlined in their care plans.Provide emotional support to residents facing behavioral challenges, as indicated in their...


  • Arlington, Virginia, United States QinetiQ Full time

    Company OverviewWe are a premier organization of experts dedicated to delivering cutting-edge technology and products in robotic and autonomous systems, encompassing ground, soldier, and maritime solutions across more than 50 global locations. Our efforts significantly contribute to pioneering research in sensor science, signal processing, data fusion,...


  • Arlington, Virginia, United States ANSER Full time

    About the Role:ANSER is seeking a highly skilled Executive Support Specialist to provide administrative support to the Office of the Assistant Secretary of Defense for Nuclear, Chemical, and Biological Defense Programs (ODASD(NCB)) at the Pentagon.Key Responsibilities:Provide scheduling and calendar management support to senior leaders.Coordinate meeting...


  • Arlington, Virginia, United States QinetiQ Full time

    Company OverviewQinetiQ is a leading organization comprised of skilled professionals dedicated to advancing technology and products in robotic and autonomous systems, ground, soldier, and maritime domains across more than 50 global locations. Our efforts significantly contribute to pioneering research in sensor science, signal processing, data fusion,...

  • Culinary Specialist

    1 week ago


    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position OverviewThe role of a Culinary Specialist involves a range of responsibilities aimed at ensuring the delivery of high-quality meals to residents.Key ResponsibilitiesMenu Review: Assess menus and Daily Food Production Records for specific instructions.Meal Preparation: Create meals that are not only nutritious but also visually appealing, adhering to...

  • Culinary Specialist

    2 weeks ago


    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position OverviewThe role of the Culinary Specialist involves ensuring the delivery of high-quality meals that meet the nutritional needs of residents. This position requires a commitment to excellence in food preparation and service.Key ResponsibilitiesMenu Review: Analyze menus and production records to follow detailed instructions.Meal Preparation: Create...


  • Arlington, Virginia, United States County of Arlington Virginia Full time

    Position Overview: The County of Arlington Virginia is seeking a dedicated and organized individual to fill the role of Executive Assistant. This position is crucial in providing high-level administrative support to executives and ensuring the smooth operation of business functions.Key Responsibilities: - Manage executive schedules and coordinate meetings. -...


  • Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Job Summary:We are seeking a compassionate and dedicated Caregiver Assistant to join our team at Senior Living. As a key member of our care team, you will provide exceptional support to our residents, ensuring their physical, emotional, and social needs are met.Responsibilities:Assist residents with daily activities, such as bathing, dressing, and grooming,...

  • Senior Care Aide

    1 week ago


    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position Title: Resident Care AssistantOrganization: Senior Living Recruiting SpecialistKEY RESPONSIBILITIES:Assist residents in daily activities as specified in their individual care plans.Support residents with basic medical treatments as outlined in their care plans.Provide emotional support to residents facing behavioral challenges as indicated in their...

  • Culinary Specialist

    1 week ago


    Arlington, Virginia, United States Senior Living Recruiting Specialist Full time

    Position Overview: The Culinary Specialist is responsible for ensuring the preparation of meals that are not only nutritious but also visually appealing and in line with established company menus and dietary requirements.Key Responsibilities:Review menus and production records for daily meal preparation instructions.Prepare meals that meet nutritional...


  • Arlington, Virginia, United States Arlo Solutions Full time

    Company OverviewArlo Solutions is a leading provider of information technology consulting services, dedicated to delivering innovative technology solutions. Our esteemed reputation is built on the exceptional quality of our team and the consultants who collaborate closely with our clients.Mission StatementOur mission is to thoroughly understand and fulfill...

  • Executive Assistant

    1 week ago


    Arlington, Virginia, United States Booz Allen Hamilton Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant - Support Specialist to join our team at Booz Allen Hamilton. As a key member of our organization, you will provide critical support to senior management and staff, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide correspondence...

  • Executive Assistant

    1 week ago


    Arlington, Virginia, United States Booz Allen Hamilton Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant - Support Specialist to join our team at Booz Allen Hamilton. As a key member of our organization, you will provide critical support to senior management and staff, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide correspondence...


  • Arlington, Virginia, United States Booz Allen Hamilton Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Management Support Specialist to join our team at Booz Allen Hamilton. As an Executive Management Support Specialist, you will provide administrative support to senior executives and leadership teams, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative...