Senior Executive Support Specialist
2 weeks ago
Position Title:
Senior Executive Support Specialist
Company:
ACT1 Federal LLC
Location:
Arlington, VA
About ACT1 Federal LLC:
Committed to delivering essential solutions and top-tier talent to enhance the missions of our partners, organizations, and communities.
Job Overview:
In the role of Senior Executive Support Specialist, you will provide exceptional administrative assistance to high-ranking officials within the Cybersecurity and Information Systems Audit (CISA) division of DHS, ensuring efficient operations and support.
Responsibilities:
1. Conduct thorough research, compile reports, manage information requests, and execute clerical tasks such as drafting correspondence, welcoming visitors, organizing conference calls, and scheduling appointments.
2. Offer internal guidance and coordination on administrative operations, management controls, metrics gathering, standard operating procedures (SOPs), and overall administrative compliance.
3. Serve as a Subject Matter Expert in office administration, records management, knowledge management, task allocation, and tracking, as well as quality control and assurance.
4. Coordinate and arrange travel logistics, including authorizations and vouchers for Government personnel utilizing the CISA travel system.
5. Demonstrate proficiency in drafting and editing memos, developing spreadsheets, and managing files and documentation.
6. Organize and schedule both internal and external meetings, maintaining calendars for CSD staff while prioritizing requests effectively.
7. Facilitate media engagements and congressional meetings/briefings in accordance with DHS and CISA guidelines.
8. Provide logistical support for on-site events, including coordinating teleconferences, video teleconferences, meeting registrations, and room bookings.
9. Possess over 10 years of experience in roles such as Executive Administrator, Executive Assistant, or Administrative Assistant, particularly in support of senior government executives.
10. Hold a Master's Degree and possess an active TS/SCI Clearance with the capability to obtain DHS Suitability.
11. Preferably have recent experience within DHS.
12. Exhibit extensive experience in research, report preparation, information management, and clerical functions.
13. Demonstrate expertise in providing internal guidance on administrative functions, management controls, and compliance.
14. Experience in coordinating travel arrangements and providing logistical support for events is essential.
Benefits:
- Medical/Dental/Vision Insurance
- Company Paid Life and AD&D Insurance
- Company Paid Short-Term Disability
- Health care flexible spending accounts
- 401K
- Paid Time Off
- Paid Holidays
- Pet Insurance
- Legal Resources
- Identity Protection
- Health Supplemental- Accidental Injury, Critical Illness, Hospital Care
- Parental Leave
Equal Opportunity Statement:
ACT1 Federal LLC is an Equal Opportunity and Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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