Facilities Operations Supervisor

2 weeks ago

Fremont, California, United States San Francisco Bay University Full time
About San Francisco Bay University:

San Francisco Bay University (SFBU) is a nonprofit, WASC-accredited institution located in the vibrant Silicon Valley. Our mission is to provide inclusive and innovative education that inspires lifelong careers, while our vision aims to establish a national standard for higher education that serves the common good.

At SFBU, we prioritize our students by fostering engagement among students, faculty, and staff. We are dedicated to delivering affordable, high-quality education with a strong commitment to diversity, equity, inclusion, and social justice.

We invite you to explore more about SFBU by reviewing our strategic plan.

Position Summary: Under the guidance of the Director of Campus Operations, the Facilities Operations Supervisor will be responsible for overseeing maintenance, inspections, and repairs of various building systems, including electrical, plumbing, HVAC, carpentry, and painting. This role also includes managing and coordinating tasks for assigned personnel.

Key Responsibilities:
  • Manage and maintain campus facilities, including commercial, residential, and student housing properties.
  • Develop, implement, and monitor preventative maintenance and facility inspection protocols. Conduct repairs and maintenance for university properties.
  • Conduct inspections of buildings and grounds to identify issues, plan work assignments, and implement corrective measures.
  • Perform a variety of administrative and operational functions related to university facilities.
  • Respond to service requests, coordinate moves and installations, manage space setups, and handle incident reports.
  • Ensure compliance with federal, state, and local regulations regarding facilities.
  • Oversee hiring, training, and performance evaluations of Maintenance Technicians.
  • Address and resolve inquiries and issues through various communication channels.
  • Maintain accurate inspection records for facilities and housing.
  • Collaborate with stakeholders on division tasks, projects, and administrative matters.
  • Establish and implement maintenance procedures and policies for equipment operations and safety standards.
  • Keep detailed records of activities, project workflows, and purchasing issues, reporting to the Director of Campus Operations.
  • Assist with budget estimates and cost assessments for repair projects, recommending cost-saving strategies.
  • Stay informed about regulations that impact SFBU's facilities and ensure staff compliance.
  • Support student housing operations, including preparing spaces for new arrivals and managing repair costs.
  • Act as a liaison to the Safety and Emergency Administrator.
  • Be available for after-hours emergency calls on a rotational basis.
  • Prepare scopes of work for projects and oversee their execution from start to finish.
  • Engage with contractors and vendors related to facilities management.
  • Participate in meetings and committees to share information about services and programs.
  • Organize and document processes, procedures, and manuals for reference.
  • Perform additional responsibilities as assigned.
Required Qualifications:
  • High school diploma or GED equivalent with at least four years of experience at the journeyman trade level; a Bachelor's degree is preferred.
  • Four years of experience in administrative or operations roles, preferably in facilities management.
  • Customer service-oriented mindset with strong organizational, writing, communication, and interpersonal skills.
  • Experience supervising or overseeing the work of others is essential.
  • Knowledge in areas such as tile work, drywall repair, painting, carpentry, minor electrical and plumbing work, and home appliance repairs.
  • Availability for occasional after-hours projects and emergencies.
  • Foreign language proficiency is a plus.
  • A valid driver's license with a clean driving record is required.
Abilities and Skills:
  • Excellent time management and multitasking abilities.
  • Proactive problem-solving skills.
  • Ability to read and interpret blueprints and technical specifications.
  • Analytical skills to evaluate information and resolve issues effectively.
  • Proficiency with standard office equipment and software, including Microsoft Office.
Physical Requirements:
  • Ability to lift and move objects weighing up to 65 lbs.
  • Capability to work at heights, including rooftops and ladders.
  • Physical endurance and coordination for various tasks.
  • Ability to perform physically demanding work.
This job description is not a contract between SFBU and the employee. SFBU reserves the right to modify job duties as necessary.

SFBU is an Equal Opportunity / Affirmative Action Employer:

SFBU is committed to providing equal employment opportunities for all employees and applicants for employment, without discrimination based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other characteristic protected by law.

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