Invoice Processing Accountant

2 weeks ago


Austin, Texas, United States TEXAS EDUCATION AGENCY Full time

POSITION SUMMARY:
The Accounts Payable Specialist plays a vital role in the financial operations of the Texas Education Agency. This position involves performing moderately complex accounting tasks that require meticulous review of purchase order invoices prior to the entry of payment vouchers into the agency's accounting system.

MISSION:
The Texas Education Agency is dedicated to enhancing outcomes for all public-school students across the state by offering leadership, guidance, and support to educational systems.

CORE VALUES:
Determination: We are committed to improving student outcomes through intentional efforts.
People-Centered: We focus on attracting and retaining diverse talent to support our vision for students.
Continuous Learning: We embrace evidence-based practices and innovative approaches to achieve excellence.
Servant Leadership: We prioritize public service and support for those who serve students.

KEY RESPONSIBILITIES:
The Accounts Payable Specialist is responsible for the following essential functions:
1. Conduct audits of administrative invoices against Purchase Order (PO) terms within a specified timeframe.
2. Ensure timely approval of invoice payments, following up as necessary.
3. Process vouchers in accordance with prompt payment guidelines.
4. Collaborate with program division managers to address outstanding encumbrances by established deadlines.
5. Provide exceptional customer service to both internal and external stakeholders, addressing inquiries promptly.

QUALIFICATIONS:
Education: A degree from an accredited four-year institution is required.
Experience: A minimum of two years in accounting is necessary.
Substitutions: Additional relevant experience may substitute for educational requirements on a year-for-year basis.

OTHER REQUIREMENTS:
• A commitment to the belief that all Texas students can achieve high levels of success.
• Familiarity with accounts payable processes and systems.
• Knowledge of governmental accounting practices and regulations.
• Proficiency in Microsoft Office and financial software.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Excellent communication skills, both written and verbal.
• A willingness to engage in self-reflection and continuous improvement.

This position requires compliance with agency standards, including a pre-employment background check.



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