Administrative Assistant II

1 week ago


North Dartmouth, United States UMass Dartmouth Full time
Job Title: Administrative Assistant II

UMass Dartmouth is seeking an experienced Administrative Assistant II to join our Office of Research & Innovation team. As a key member of our team, you will provide administrative support to the Assistant Vice Chancellor for Research and Innovation, as well as back-up support to the Chief Research Officer.

Key Responsibilities:
  • Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor for Research and Innovation.
  • Screen and direct incoming calls, take messages, and place outbound telephone calls.
  • Process internal and external mail and packages, and maintain accurate records.
  • Prepare correspondence, reports, and other administrative paperwork.
  • Make travel arrangements for professional staff and create and maintain files.
  • Provide administrative support to ORA, IEC, and OCTV as needed, including invoicing and purchasing.
  • Assist Principal Investigators in pre-award and post-award tasks, including budget development and justification.
  • Serve as a liaison to other UMass campuses and federal and state funding agencies.
  • Assist with reporting and analysis, and maintain the ORA shared office calendar.
Requirements:
  • Three years of full-time experience in office management, office administration, business administration, or business management.
  • Ability to understand and apply laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
  • Ability to analyze and determine the applicability of data, draw conclusions, and make recommendations.
  • Ability to communicate effectively in oral and written expression.
  • Ability to supervise and exercise sound judgment.
Benefits:
  • 75% Employer-Paid Health Insurance
  • Flexible Spending Accounts
  • Life Insurance
  • Long Term Disability
  • State Pension Retirement Plan
  • Optional Retirement Savings Plans
  • Tuition Credit (Employee, Spouse, & Dependents)
  • Twelve (12) paid holidays
  • Paid personal, vacation, and sick time

UMass Dartmouth offers a dynamic and inclusive work environment, and we are committed to diversity, equity, and inclusion. If you are a motivated and detail-oriented individual who is passionate about administrative support, we encourage you to apply for this exciting opportunity.



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