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Accounting Professional

2 months ago

Morristown, Tennessee, United States PrideStaff Financial Full time
Job Description

We are seeking a highly motivated and enthusiastic individual to join our team as an Accounting Professional. The ideal candidate should possess a positive and proactive attitude and thrive in a collaborative environment focused on continuous improvement.

Key Responsibilities:

  • Responsible for Accounts Payable (AP) and monitoring the outflow of capital for the company
  • Take a judicious approach to payments and exercise due diligence by comparing historical costs and assessing increases
  • Uphold accounting controls, through identifying new expenses and cost increases
  • Verify W-9 information, Federal ID numbers and purchase orders
  • Resolve discrepancies with purchase order balances
  • Monitor AP mailbox weekly for incoming vendor invoices
  • Monitor Bank Activity daily for operating and payroll accounts
  • Record accounting entries for all ACH movements (deposits and payables)
  • Record accounting entries for benefit related transactions (FSA, DCA, COBRA, Transit Check etc.)
  • Reconcile required accounts regularly
  • Understand AP accounting entries and review P&L regularly for posting accuracy of indirect expenses
  • Assists in the completion of Vendor Applications as needed
  • Complete review of Trukmann's Invoices monthly ensuring all items are applied to billable projects and review and update those that are missing
  • Review cash movement in operating/payroll accounts and understand entries, how to process, and how to correct.
  • Ad hoc payment analysis as requested
  • Responsible for systematic electronic filing of all payables using standard naming convention

Additional Responsibilities:

  • Responsible for collection of the firm's Accounts Receivable (AR)
  • Actively reduce AR through daily routine follow up with clients
  • Track and reduce Days Sales Outstanding (DSO)
  • Meet weekly with supervisor to review and strategize on aged AR collections
  • Manage incoming collections, accurately record and apply cash deposits
  • Prepare AR reports, graphs and dashboards to track AR KPI's for project managers and leadership team
  • Assist with accounting records and ledgers by reconciling monthly statements and transactions
  • Monitor and understand Client Purchase Order Discrepancies

Employee Expense Administration:

  • Review and process employee cash and Amex expense reports monthly
  • Ensure expenses get correctly allocated to appropriate accounts and receipts uploaded

Billing:

  • Assist with monthly invoicing and distribution of invoices
  • Assist with completion of post billing reporting required to accompany invoices
  • Assist with monthly/quarterly compliance reporting with state agencies (MWBE, Small Business, Utilization Workforce Charts, etc.)
  • Ad hoc invoicing analysis reporting as requested

Requirements:

  • Extremely well organized
  • Conscientious with effective time management skills
  • Able to handle competing priorities
  • Superior attention to detail
  • Analytical and problem-solving skills essential to the role
  • Strong Communication Skills
  • Must be reliable and trustworthy
  • Must be proficient in Microsoft Office Suite or related programs (Word, Excel & PowerPoint)
  • Must have exposure to ERP and accounting software systems
  • Ability to maintain confidential and meticulous records
  • Works well in a fast-paced team environment
  • Growth oriented and open to constructive feedback

Education and Experience:

  • Preferred college graduate with Business/Accounting focus
  • 3+ years of experience, performing functions as outlined in the Job Description
  • Prior industry experience or experience in small to mid-size firm a plus
  • Experience with Deltek Vision or Deltek Vantagepoint a plus