Senior Administrative Coordinator

2 weeks ago

Hillsboro, United States Thermo Fisher Scientific Full time
Job Description

The Sr. Administrative Assistant position will provide high-level administrative support to three senior-level executives within the Materials & Structural Analysis Division of Thermo Fisher Scientific.

Key Responsibilities
  • Maintain and coordinate multiple executive calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
  • Function as the primary interface for the designated executives and the MSD leadership team, ensuring smooth workflows and professional communication with key leaders, customers, and colleagues.
  • Proactively coordinate communication, screen telephone or email inquiries, and respond to urgent inquiries from the corporate office, global site offices, and internal/external partners.
  • Enable complex global travel activities, prepare and coordinate travel arrangements, and track expenses for the executives in a timely manner.
  • Provide exceptional attention to detail, anticipate potential changes or shifts in priorities, and schedule and coordinate complex meetings.
  • Serve as an information source and respected advisor on departmental and organizational policies and procedures.
  • Track and drive completion of key results, proactively following up on outstanding items as needed.
  • Uphold the strictest confidentiality on information gleaned as part of responsibilities, handling highly confidential information and documents with discretion and confidentiality.
Requirements
  • 5+ years of administrative or equivalent experience preferably in a fast-paced environment.
  • Consistent track record of handling confidential information with the ability to exercise discretion and show good judgment.
  • Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions.
  • Exceptional written and verbal communication skills.
  • Confirmed ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.
Preferred Requirements
  • Executive administration experience preferred.
  • Experience within Thermo Fisher Scientific.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

  • Senior Administrative Coordinator

    2 weeks ago

    Hillsboro, United States FST Technical Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at FST Technical Services. As a key member of our support staff, you will be responsible for providing administrative assistance to our team members, ensuring the smooth operation of our office, and contributing to the success of our organization.Key...

  • Experienced Administrative Coordinator

    1 month ago

    Hillsboro, Oregon, United States FST Technical Services Full time

    Job OverviewCompany: FST Technical ServicesPosition Title: Senior Administrative AssistantRole Summary: The Senior Administrative Assistant plays a crucial role in ensuring the smooth operation of administrative functions within the organization. This position demands a high level of expertise in database management and exceptional customer service...

  • Senior IT Administrator

    2 weeks ago

    Hillsboro, United States Radiant Enterprises Full time

    Unlock Your Potential as a Senior IT AdministratorRadiant Enterprises is seeking a highly skilled Senior IT Administrator to join our team in Process Automation & Digitalization. As a key member of our IT department, you will be responsible for leading the way in automating business processes for various departments using MS365 and MS Power Platform.Your Key...

  • Administrative Coordinator

    2 weeks ago

    Hillsboro, United States CRG Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team in Hillsboro, OR. As an Administrative Assistant, you will play a critical role in supporting our logistics operations by managing events, travel arrangements, and office inventory. If you have a passion for administration and a keen eye for detail, we encourage you to...

  • Experienced Administrative Coordinator

    1 month ago

    Hillsboro, Oregon, United States FST Technical Services Full time

    Job OverviewMission Statement: FST Technical Services is dedicated to supporting the Semiconductor/Microelectronics and Life Sciences sectors since 1984. We act as a vital link between our clients and their subcontractors, ensuring that installation methods meet internal standards and comply with regulatory frameworks.Position Title: Senior Administrative...

  • Experienced Administrative Coordinator

    1 month ago

    Hillsboro, Oregon, United States FST Technical Services Full time

    Job OverviewCompany: FST Technical ServicesPosition Title: Senior Administrative AssistantRole Summary:FST Technical Services, established in 1984, is dedicated to addressing the demands of the expanding Semiconductor/Microelectronics and Life Sciences sectors. We act as a reliable intermediary between our clients and their subcontractors, ensuring that...

  • Administrative Coordinator

    2 weeks ago

    Hillsboro, Oregon, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to support our client's team within the Semiconductor Manufacturing space.Key ResponsibilitiesProvide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.Assist with...

  • Administrative Coordinator

    2 weeks ago

    hillsboro, United States LHH Full time

    Job Title: Administrative AssistantLocation: Onsite in Hillsboro, ORPay Rate: $24-$26 per hourEmployment Type: Contract to HireHours: M-F, full time, standard business hoursJob Description:LHH Recruitment is seeking a highly organized and detail-oriented Administrative Assistant to support our client's team within the Semiconductor Manufacturing space. The...

  • Administrative Coordinator

    2 weeks ago

    Hillsboro, United States LHH Full time

    Job Title: Administrative AssistantLocation: Onsite in Hillsboro, ORPay Rate: $24-$26 per hourEmployment Type: Contract to HireHours: M-F, full time, standard business hoursJob Summary:LHH Recruitment is seeking a highly organized and detail-oriented Administrative Assistant to support our client's team within the Semiconductor Manufacturing space. The ideal...

  • Administrative Coordinator

    2 weeks ago

    hillsboro, United States LHH Full time

    Job Title: Administrative AssistantLocation: Onsite in Hillsboro, ORPay Rate: $24-$26 per hourEmployment Type: Contract to HireHours: M-F, full time, standard business hoursJob Description:LHH Recruitment is seeking a highly organized and detail-oriented Administrative Assistant to support our client's team within the Semiconductor Manufacturing space. The...

  • Administrative Coordinator

    3 weeks ago

    Hillsboro, United States Baca Consulting Group Full time

    About Baca Consulting GroupWe are a Strategy & Operations consulting firm with a presence in the western and southwestern U.S. Our team helps executives of construction companies increase revenues, reduce costs, and improve profit margins.We believe that successful consulting requires the ability to genuinely understand the people you're working with....

  • Bilingual Administrative Coordinator

    1 month ago

    Hillsboro, United States Urban League of Portland Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Specialist II - Special Programs to join our team at the Urban League of Portland. This is an exceptional opportunity to work in a fast-paced customer service environment, providing administrative support to our customers and team members.Key ResponsibilitiesPerform U.S....

  • Administrative Support Specialist

    4 weeks ago

    Hillsboro, United States FST Technical Services Full time

    Job Title: Senior Administrative AssistantFST Technical Services is a trusted partner for QA/QC Services, Equipment Services, Technical Staffing, Project Management, and Testing Services. We guide our customers throughout each project phase to ensure full compliance.Job SummaryWe are seeking a highly experienced Senior Administrative Assistant to perform...

  • Market Coordinator

    6 days ago

    Hillsboro, Ohio, United States Walmart Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Market Coordinator to join our team. As a Market Coordinator, you will be responsible for coordinating and managing various business operations, including financial data analysis, administrative tasks, and project coordination.Key ResponsibilitiesCollect and analyze financial and business data to...

  • Executive Administrative Assistant

    1 month ago

    Hillsboro, United States Thermo Fisher Scientific Full time

    Job SummaryThe Senior Administrative Assistant will provide high-level administrative support to three senior executives within the Materials & Structural Analysis Division of Thermo Fisher Scientific. This role will be responsible for coordinating meetings, projects, and executive initiatives, as well as providing administrative support to the executive...

  • Administrative Coordinator

    4 weeks ago

    Hillsboro, Oregon, United States Fluor Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Administrator to join our team at Fluor. As a key member of our site services team, you will be responsible for providing administrative support to our project teams, ensuring the smooth operation of our projects and the delivery of high-quality results.Key ResponsibilitiesAdministrative...

  • Administrative Support Specialist

    3 weeks ago

    Hillsboro, United States Thermo Fisher Scientific Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Thermo Fisher Scientific. The successful candidate will provide exceptional administrative support to three senior level executives within the Materials & Structural Analysis Division.Key ResponsibilitiesMaintain and coordinate multiple executive...

  • Administrative Coordinator

    2 weeks ago

    Hillsboro, United States Ajilon Full time

    Ajilon Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ajilon. As an Administrative Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Monitor and respond to department...

  • Administrative Coordinator

    4 weeks ago

    Hillsboro, United States Bach to Rock Full time

    About the RoleBach to Rock is seeking an experienced and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the day-to-day operations of our music school.Key ResponsibilitiesCustomer Service: Greet clients...

  • Administrative Coordinator

    3 weeks ago

    Hillsboro, United States Northwest Regional School District Full time

    Job SummaryWe are seeking a highly skilled Administrative Specialist to join our team at Northwest Regional School District.Key ResponsibilitiesProvide advanced administrative support to ensure the smooth operation of our organization.Develop and maintain thorough knowledge of our organization, its procedures, and policies.Collaborate with staff to achieve...