Executive Office Assistant

1 week ago

Kansas City, Missouri, United States Saint Luke's Health System Full time
Position Overview

Saint Luke's Health System is in search of a dedicated Executive Administrative Assistant to deliver high-level administrative support to the Vice President & Administrator of Crittenton Children's Center and the Behavioral Health Service Line. This role offers a unique opportunity to join a compassionate and diverse team committed to fostering a culture of kindness and excellence.

In this position, you will collaborate with a supportive leadership team while independently managing a variety of complex and confidential administrative tasks. Your success will hinge on your meticulous attention to detail, outstanding customer service abilities, and capacity to uphold confidentiality at all times. Given the diverse nature of the workload, adeptly managing multiple priorities and accommodating last-minute requests will be essential.

Key Responsibilities
  • Oversee calendars, emails, and task lists, ensuring prioritization of critical matters.
  • Prepare and disseminate agendas, presentations, minutes, and reports for various meetings.
  • Coordinate Board meetings, including the preparation of agendas, presentations, reports, and catering arrangements, while acting as a liaison between Board members and leadership.
  • Manage conference room schedules.
  • Arrange domestic travel and accommodations for leadership.
  • Organize onsite events for leadership, Board members, employees, and external organizations as required.
  • Prepare and submit expense reports on behalf of the Vice President.
  • Assist clinical and non-clinical departments with various tasks and projects.
  • Maintain both digital and physical filing systems.
  • Monitor office supply inventory.
  • Support organizational preparations for regulatory surveys.
  • Collect and organize mail and packages for the Vice President/Director.
Qualifications
  • Minimum of 2 years of relevant administrative experience, ideally at the executive or C-Suite level.
  • Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and OneNote.
  • Experience in supporting Board activities and governance.
  • Results-oriented professional with exceptional organizational skills.
  • Ability to maintain a friendly, professional demeanor at all times.
  • Strong commitment to confidentiality regarding protected healthcare and operational information.
  • Excellent listening and communication skills, both verbal and written.
  • Ability to thrive in a culturally diverse environment.
  • Capacity to exercise independent judgment in planning, prioritizing, and organizing a varied workload.
Job Details

This is a full-time position with a daytime schedule. At Saint Luke's, we are proud to be the only faith-based, nonprofit, locally owned health system in the region. Our 12,000 employees are dedicated to providing exceptional patient care and fostering a diverse and inclusive workplace where every voice is valued.

Join us in our mission to be the best place to receive and provide care.

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