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Executive Personal Assistant

2 months ago

Kansas City, Missouri, United States Katalyst Systems Impact LLC Full time
About the Role

We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support and manage a range of responsibilities outside of the office. This role is essential for ensuring smooth personal operations, handling a variety of tasks from managing tenants in a building to coordinating personal errands and appointments.

Key Responsibilities
  • Personal Errands: Manage various personal errands such as picking up prescriptions, returning online purchases, and planning events (e.g., organizing a birthday party for a pet).
  • Household Management: Assist with household tasks including unpacking and organizing belongings, managing laundry, and coordinating routine maintenance of the home and vehicles.
  • Tenant Management: Support in managing tenants within a building owned by the CEO, addressing tenant needs and ensuring smooth operations.
  • Pet Care: Provide care for the CEO's pet, including scheduling and taking the pet to veterinary appointments.
  • Appointment and Event Coordination: Find and schedule personal appointments (e.g., dermatologist), coordinate grocery and office snack deliveries, and organize personal events.
  • Correspondence and Shopping: Handle personal correspondence, shop for gifts, write notes, order flowers, and assist with online shopping and returns.
  • Additional Tasks: Support with any other personal or professional tasks as required.
Requirements
  • Education: High School Diploma required; Bachelor's degree preferred.
  • Background Check: Must be able to pass a background check.
  • Transportation: Must have reliable transportation, a valid driver's license, and auto insurance.
  • Experience: Proven experience as a personal or executive assistant, or in a similar administrative role.
  • Skills: Outstanding organizational and time management skills, with the ability to prioritize tasks effectively. Ability to manage sensitive and confidential information with discretion and maintain professionalism.
  • Problem-Solving: Excellent problem-solving and decision-making abilities, with a proactive approach to challenges.
  • Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain positive relationships with various stakeholders.
  • Independence: Self-motivated, ability to work independently, taking ownership of tasks with minimal supervision.
  • Flexibility: Flexibility and adaptability to manage multiple priorities in a fast-paced environment.
  • Pet Affection: A genuine love for pets and willingness to engage in pet-related tasks.
Desired Qualities
  • Meticulous: Meticulous, detail-oriented, and highly responsible.
  • Service-Oriented: A service-oriented mindset with a passion for enhancing the CEO's personal and professional life.
  • Local Residency: Resides locally in the Kansas City area, preferably near the Plaza, with the ability to commute easily.