Senior Payroll Manager

3 weeks ago

Portland, Oregon, United States CONSOR Engineers Full time
Job Title: Senior Payroll Manager

At Consor Engineers, we are seeking a highly skilled Senior Payroll Manager to join our team. As a key member of our HR department, you will be responsible for managing payroll operations, ensuring compliance with multi-state regulatory requirements, and maintaining the organization's relationship with ADP.

Key Responsibilities:

  • Oversee payroll operations for the U.S. and Canada, ensuring accurate data processing, timely payments, post-processing audits, and ongoing payroll process improvements.
  • Manage payroll compliance, audit data feeds, and respond to governmental requests, ensuring that all payroll processes align with current legislation and internal risk management protocols.
  • Support HR, payroll administrators, and timekeepers by resolving payroll/time-related issues promptly, providing data-driven insights to enhance decision-making and improve payroll accuracy.
  • Collaborate with the Employee Experience team to align payroll processes with the employee life cycle, including onboarding, promotions, transfers, and terminations, while ensuring data integrity and process consistency.
  • Drive process improvements in ADP and Vision systems, focusing on efficiency, cost reduction, and employee experience, while documenting and maintaining SOPs, ensuring they meet best practice standards and are regularly updated.
  • Ensure accurate compensation data is captured in ADP and Vision systems for compensation cycles and compliance with evolving laws, using payroll analytics to identify trends, inefficiencies, and areas for improvement.
  • Lead multi-step monthly, quarterly, and year-end payroll processes, ensuring tax filings, reconciliation, and compliance with regulations, while proactively identifying and addressing risks.
  • Manage and coach the payroll team, implement best practices, develop KPIs, and create tools for training, fostering a culture of continuous improvement and professional growth.
  • Stay current on U.S. and Canadian payroll and payroll tax laws and update processes as needed, ensuring proactive compliance with new legislation and regulatory changes.
  • Oversee and ensure compliance with certified payroll and prevailing wage reporting.

Requirements:

  • Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
  • 10+ years in payroll, accounting, or finance, with 4+ years in a supervisory role, leading payroll teams, and developing process optimization strategies.
  • Expertise in process development and change management, with a strong understanding of payroll data analysis and reporting.
  • Three years with ADP services and HCM platforms, supporting organizations with 3,000+ employees, including overseeing system integrations and ensuring scalability.
  • Experience with prevailing wage rate compliance, certified payroll, and multi-state regulations, with a focus on ensuring risk mitigation and maintaining compliance with evolving standards.
  • Experience collaborating with HR partners to support payroll across the employee life cycle, providing strategic input to improve employee experience and streamline payroll operations.
  • International payroll vendor experience preferred, with a demonstrated ability to manage multi-country payroll processes and ensure compliance across multiple jurisdictions.

What We Offer:

  • Comprehensive benefits package, including medical, dental, and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
  • Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
  • Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.

About Consor Engineers:

At Consor Engineers, we are a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services. We offer a culture where we share in our successes and support one another through challenges, with countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights.

How to Apply:

Interested candidates should submit their application, including a cover letter and resume, to our HR department. We look forward to hearing from you

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