Administrative Coordinator

6 days ago

Camp Hill, Pennsylvania, United States Aston Carter Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide administrative support to our General Manager. The successful candidate will be responsible for performing a variety of administrative tasks, including data entry, customer service, and document preparation.

Key Responsibilities
  • Perform data entry into our ERP system, including opening customer orders and work orders.
  • Answer phones and assist customers with requested information.
  • Create Purchase Orders in our ERP system and distribute a copy to suppliers.
  • Prepare professional reports for each customer as required following a dispatch.
  • Filing information both electronically and physically.
  • Obtain quotes for equipment rentals and miscellaneous parts required for each job.
  • Enter costs onto work orders in our ERP system, including labor costs, per diem costs, travel expenses, and miscellaneous parts.
  • Complete monthly expense reports for all service technicians.
  • Establish new suppliers in advance of placing an order via the New Vendor Approval process.
  • Establish new customers in advance of opening an order via the New Customer Request process.
  • Prepare customer orders for invoicing.
Requirements
  • High School Diploma or equivalent.
  • Customer Service and Administrative experience preferred.
  • Prior Microsoft software experience.
  • ERP system experience.
About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent.
  • Maintaining an inclusive environment through persistent self-reflection.
  • Building a culture of care, engagement, and recognition with clear outcomes.
  • Ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

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