Administrative Support Specialist
3 weeks ago
UCP of Eastern CT is seeking a highly skilled and detail-oriented Administrative Support Staff to join our team. This role is responsible for maintaining accurate financial records, ensuring compliance with financial regulations, and providing administrative support to our organization.
Key Responsibilities:- Financial Record Keeping: Maintain accurate and up-to-date records of all financial transactions, including income, expenses, and accounts receivable/payable.
- Accounts Payable and Receivable: Process invoices, expense reports, and vendor payments. Issue invoices and manage the collection of outstanding receivables.
- Support for Fundraising and Grant Management: Assist with tracking and reporting on financial aspects of grants and fundraising activities. Prepare financial reports for grant applications and funding proposals.
- Administrative Support: Provide general administrative support, including answering phones, managing emails, and scheduling meetings. Assist with document management, including filing, scanning, and organizing both digital and physical records.
- Human Resource Support: Assist with recruitment processes, including scheduling interviews. Support technology/device and records management, including preparation of paperwork and maintaining employee personnel files.
Requirements:
- Education: Associate's degree in Accounting, Finance, Human Resources, Business, or related field; Bachelor's degree preferred.
- Experience: Minimum of 2 years of bookkeeping and administrative support experience, preferably in a non-profit or human services environment.
- Technical Skills: Proficiency in accounting software (e.g., QuickBooks), Microsoft Office Suite (especially Excel) and Google Suite.
- Knowledge: Understanding of non-profit accounting principles and financial regulations.
- Attention to Detail: Ability to juggle multiple tasks and priorities while maintaining a strong attention to detail and accuracy in financial record-keeping and reporting.
- Communication: Excellent written and verbal communication skills.
- Integrity: High ethical standards and commitment to confidentiality.
Working Conditions:
- This position takes place in an office environment which is well-lit and climate-controlled.
- May require occasional travel for training or meetings.
UCP of Eastern CT is an equal opportunity employer and welcomes applications from diverse candidates. If you are a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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