Administrative Support Specialist

1 day ago

Tate GA USA, United States Professional Solutions 1 LLC Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Professional Solutions 1 LLC. The successful candidate will provide technical administrative support for the Emergency Management Division, assisting in the planning, mitigation, response, and recovery to all hazards and emergencies.

Key Responsibilities
  • Assist in the planning, mitigation, response, and recovery to all hazards and emergencies.
  • Provide administrative support to all emergency programs, including pandemic response, hurricanes, destructive weather, emergency communications, and others as needed.
  • Assist in long-range all-hazard emergency planning, including forecasting future needs and updating plans accordingly.
  • Coordinate the scheduling of events that impact multiple divisions, departments, and organizations.
  • Track and account for an inventory of emergency response and disaster preparedness equipment.
  • Maintain and monitor training completion for all organizational members as it relates to emergency response teams.
  • Assist with the review, analysis, and interpretation of directives and documents from higher authority.
  • Assist in the creation and updating of policies, procedures, and directives.
  • Develop in-depth training courses utilizing Microsoft Office software and other media as required.
  • Setup rooms for training events and briefings; ensure IT systems are functional and required materials are available.
  • Issue Personal Protective Equipment (PPE) and other required equipment to personnel. Track issued equipment and ensure its return upon personnel check-out.
  • Schedule drill debriefs, after action reviews, and lessons learned meetings with key staff throughout multiple organizations.
  • Assist in the drop-off and pick-up of equipment at the on-site calibration lab.
  • Must be able to complete required training needed to gain system access to complete tasks/services and deliverables noted above. Training will be provided by the Government.
  • Must be able to interact effectively with all levels of employees (with discretion and tact).
  • Package and route documents for review and signature manually utilizing Microsoft SharePoint, or other software as required.
  • Assist with the stocking/procurement of emergency management essential gear/equipment.
  • Assist in maintaining the Operations Control room (OPCON), ensuring that required documents and equipment are up to date and operational.
  • Maintain cleanliness of all designated work areas including the Cage, Ready Room, OPCON, Decontamination Trailers, Mobile Command Post, and other Emergency Management areas.
  • Must be able to communicate orally and in writing utilizing a high degree of tact and diplomacy and possess strong interpersonal skills to effectively discuss Emergency Management matters with government employees, contractors, and military personnel of all levels.
  • Must be able to work independently and professionally after given general guidelines of a task from the Emergency Manager.
  • Must complete assignments accurately and in a timely manner on or ahead of scheduled due dates.
Requirements
  • Must possess and maintain a SECRET security clearance.
  • Four (4) years of military or government experience in operations, planning, administrative tasks, and/or development.
  • Basic knowledge of Navy/DoD organization, and the role of Navy/DoD missions, policies, and objectives; management principles and processes.
  • Provide analysis and make recommendations under rapidly changing conditions, as well as the ability to articulate complex issues and resolutions both verbally and in writing.
  • Comprehensive knowledge of military plans design, drafting, and updating methodology.
  • Knowledge and ability to use various types of software (and advanced Word/graphic/html software functions) to produce a wide range of documents (in multiple fonts, graphics, merging documents, columns, tables, etc.) to enhance productivity and meet requirement of complex automated formats.
  • Must be able to determine and recommend the best software type for new projects and reports. Requires MS Windows/Office, SharePoint, and Adobe Acrobat software knowledge and experience.
  • A working knowledge/understanding of the Department of the Navy (DON)/Department of Defense (DOD) programs, policies, work methods, instructions or other established guidelines concerning Emergency Management.
Physical Demands

Must be able to physically lift and carry items up to 30 pounds for short distances; climb ladders; maneuver around large crates and equipment (obstacles) located in small storage spaces; and to travel to different buildings/areas on the base, including buildings/areas that are not accessible by wheelchair.

Work Environment

Candidate must be able to work indoors and outdoors. Work outdoors is subject to inclement weather.

Work Week

The effort under this contract will be performed in collaboration and in support of Government employees with regular working hours of Monday through Friday, Eastern Time. All official Federal holidays will be recognized.

Place of Performance

All personnel will be located at Strategic Weapons Facility, Atlantic, at Naval Submarine Base, Kings Bay, Georgia. Telework will not be authorized.

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