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Administrative Coordinator

2 months ago

Memphis, Tennessee, United States My Support Staff LLC Full time
Job Summary

My Support Staff LLC is seeking an experienced Administrative Assistant to join our team. As the right-hand person to our owner, you will be responsible for handling crucial daily operations with a blend of technical and administrative skills.

Key Responsibilities
  • Operational Support: Provide administrative support to our team, including managing daily schedules, coordinating meetings, and maintaining a digital project database.
  • Financial Management: Handle financial tasks such as creating invoices, receiving payments, managing bill payments, and bank reconciliations using QuickBooks.
  • Document Management: Transcribe and edit field notes to draft technical reports, proofread and format final documents.
  • Marketing Support: Assist in preparing quarterly sales reports and organizing multimedia files.
  • Customer Service: Engage with clients, respond to inquiries, and provide exceptional customer service.
  • Technical Skills: Utilize multiple web-based applications effectively, including MS Office, QuickBooks Online, and other relevant software.
  • Team Collaboration: Participate in job site visits, demonstrate flexibility, and work collaboratively with diverse teams.
Requirements
  • Experience: Proven experience in an administrative role within the building industry, construction, or related fields.
  • Skills: Strong proficiency in MS Office, QuickBooks Online, and other relevant software, excellent verbal and written communication skills, and the ability to perform technical writing.
  • Personal Qualities: A self-starter who is resourceful, adept at learning new skills quickly, and capable of working independently with minimal supervision.
Benefits
  • Salary and Benefits: Competitive salary range of $40,000 to $55,000 based on experience, health insurance reimbursement, annual PTO accrual, annual bonus, and paid parking.
  • Work Environment: Flexible working hours with the option for remote work as needed, in-person work hours are Monday to Friday, 9:00 AM to 5:00 PM.