Program Support Specialist

2 weeks ago

Colorado Springs, Colorado, United States University of Colorado Colorado Springs Full time
Job Title: Program Support Specialist

Join the University of Colorado Colorado Springs as a Program Support Specialist and contribute to the success of our academic programs. As a key member of our team, you will provide administrative support to faculty, staff, and students, ensuring the smooth operation of our department.

Key Responsibilities:
  • Provide primary point of contact for faculty, staff, prospective students, students, outside agencies, and others regarding inquiries about the department.
  • Initiate and maintain communication with students, faculty, staff, and other stakeholders regarding departmental updates.
  • Coordinate updates and edits program websites, college directory, and online course offerings.
  • Manage scheduling for all department classrooms and courses.
  • Manage key and key card access to departmental buildings, rooms, and spaces.
  • Maintain and organize department office.
  • Monitor and coordinate course enrollment with faculty. Assist with logistics of special course offerings. Process and maintain records related to new programs, courses, and curriculum changes.
  • Prepare reports and surveys regarding enrollment and statistical data as needed (accreditation, program assessment, etc).
  • Coordinate meeting schedules for the department, organize agendas, and transcribe meeting minutes.
  • Maintain spreadsheets tracking student enrollment; facilitate student enrollment and assist with potential issues that deter enrollment.
  • Prepare, print, and analyze student evaluations (FCQ's) and exit interviews for students each semester.
  • Maintain policies and department-level records including: laboratory usage contracts, student files, student progress, course files and updates, enrollment, course questionnaires, and assessment.
  • Coordinate with the department, college, and campus HR on hiring of faculty, staff, lecturers, and hourly employees.
  • Manage travel arrangements and reimbursements for faculty, students, and guests.
  • Prepare and analyze course and projected course reports, class lists, and student evaluations.
  • Provide support and communication with the student organizations and faculty advisors.
  • Create and maintain spreadsheets to monitor department budgets and accounts.
  • Work with personnel from other departments on campus to coordinate departmental activities, events, class scheduling, and work orders.
  • Manage and maintain program equipment, such as, but not limited to, copy machines, Scantrons, and phones.
  • Serve as a purchasing representative for the department, including grants, and manage shipping and receiving.
  • Provide enrollment data and final grade submission information to lecturers for all program courses and ensure final grades are submitted correctly and on-time.
  • Process volunteer and visiting scholar requests in coordination with college HR.
Requirements:
  • Bachelor's degree from an accredited institution.
  • Experience with program coordination, business operations, or administrative support.
  • Preferred qualifications include experience with maintaining compliance with complex rules, contracts, regulations, and/or accreditation standards, experience with creation of complex schedules and reports, experience working in a higher education setting, experience with online programs, experience advising students, and ability to exercise strict confidentiality.
Work Environment:

The work location for this position is on-site. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Salary Range:

$36,000 - $45,115 annually. Compensation will be commensurate upon experience and qualifications.

How to Apply:

Please submit your application materials to this posting by September 8, 2024. Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information.

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a highly skilled and compassionate Medical Support Specialist to join our team at BioLife Plasma Services. As a Medical Support Specialist, you will play a critical role in supporting the plasma collection process and ensuring the highest level of customer service and quality.Key ResponsibilitiesEvaluate donor reactions and...

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a highly skilled and compassionate Medical Support Specialist to join our team at BioLife Plasma Services. As a Medical Support Specialist, you will play a critical role in supporting the plasma collection process and ensuring the highest level of customer service and quality.Key ResponsibilitiesEvaluate donor reactions and...

  • Medical Support Specialist

    3 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About BioLife Plasma ServicesBioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd. Our mission is to provide high-quality plasma to patients with rare diseases, and we're looking for a Medical Support Specialist to join our team.Job DescriptionThe Medical Support Specialist will be responsible for determining donor eligibility,...

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a highly skilled and compassionate Medical Support Specialist to join our team at BioLife Plasma Services. As a Medical Support Specialist, you will play a critical role in supporting the plasma collection process and ensuring the highest level of customer service and quality.Key ResponsibilitiesEvaluate donor reactions and...

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a highly skilled Medical Support Specialist to join our team at BioLife Plasma Services. As a Medical Support Specialist, you will play a critical role in ensuring the safety and well-being of our donors and employees.Key ResponsibilitiesDetermine donor eligibility to donate plasma, including proper management of informed...

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About the RoleWe are seeking a highly skilled Medical Support Specialist to join our team at BioLife Plasma Services. As a Medical Support Specialist, you will play a critical role in ensuring the safety and well-being of our donors and employees.Key ResponsibilitiesDetermine donor eligibility to donate plasma, including proper management of informed...

  • Student Support Specialist

    1 month ago

    Colorado Springs, Colorado, United States THOMAS MACLAREN SCHOOL Full time

    Job Title: Academic Support SpecialistAt Thomas MacLaren School, we are seeking a highly organized and patient individual to join our team as an Academic Support Specialist. This role will provide academic, behavior, and Social Emotional Learning (SEL) support to students in our Lower School.Key Responsibilities:Assist faculty members in working with...

  • Medical Support Specialist

    4 weeks ago

    Colorado Springs, Colorado, United States Biolife Plasma Services Full time

    About BioLife Plasma ServicesWe are a leading provider of plasma-based therapies, committed to improving the lives of patients with rare diseases. Our team of dedicated professionals is passionate about delivering exceptional customer service and ensuring the highest quality plasma collection.Job SummaryWe are seeking a highly skilled Medical Support...

  • IT Support Specialist

    3 weeks ago

    Colorado Springs, Colorado, United States Guarantee Electrical Full time

    IT Support SpecialistGuarantee Electrical is seeking a highly skilled IT Support Specialist to join our team in Colorado. As an IT Support Specialist, you will be the initial point of contact for customers with IT issues, responsible for managing help desk tickets, and working with technical experts to resolve complex problems.ResponsibilitiesHelp-desk...

  • Tech Support Specialist

    3 weeks ago

    Colorado Springs, Colorado, United States Air Academy Federal Credit Union Full time

    Job Title: Tech Support SpecialistWe are seeking a highly skilled Tech Support Specialist to join our team at Air Academy Federal Credit Union. As a Tech Support Specialist, you will be responsible for providing technical assistance and support to our members and staff.Key Responsibilities:Provide technical support and assistance to members and staff via...

  • Administrative Support Specialist

    2 days ago

    Colorado Springs, Colorado, United States Colorado Springs Utilities Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our Public Affairs team at Colorado Springs Utilities. As an Administrative Specialist, you will provide high-level administrative support to our senior leadership team, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to Public...

  • HR Program Specialist

    1 week ago

    Colorado Springs, Colorado, United States Insight Global Full time

    HR Program Specialist OpportunityInsight Global is seeking an experienced HR professional to support a Space customer in Colorado Springs. The ideal candidate will have a proven background in hiring candidates for government civilian roles and a strong understanding of talent management principles.Key Responsibilities:Develop and implement effective hiring...

  • Program Security Specialist

    1 month ago

    Colorado Springs, Colorado, United States General Dynamics Full time

    Job SummaryWe are seeking a highly skilled Program Security Specialist to join our team at General Dynamics. As a key member of our security operations team, you will be responsible for providing multi-discipline security support for our Special Access Programs (SAPs).Key ResponsibilitiesEnsure strict adherence to security policies and procedures, including...

  • Systems Operations Support Specialist

    2 days ago

    Colorado Springs, Colorado, United States BryceTech Full time

    Job Title: Systems Operations Support SpecialistBryceTech is seeking an experienced Systems Operations Support Specialist to support our US Space Force, Space Systems Command (SSC) customer.About the RoleThe successful candidate will provide space acquisitions, engineering, operations, and technical advice and assistance for all projects and programs, as...

  • Community Support Specialist

    2 days ago

    Colorado Springs, Colorado, United States DragonFly Landing Family Services Full time

    Join Our Team at DragonFly Landing Family ServicesWe are seeking a dedicated and compassionate Community Support Specialist to join our team at DragonFly Landing Family Services. As a Community Support Specialist, you will play a vital role in providing holistic care and support to individuals and families in need.Key Responsibilities:Provide crisis...

  • Community Support Specialist

    21 hours ago

    Colorado Springs, Colorado, United States DragonFly Landing Family Services Full time

    DragonFly Landing Family ServicesOur MissionWe are a Community Change Agent dedicated to shifting Human Services provision to a proactive model of care. Our team is passionate about creating a supportive environment for individuals and families to thrive.Job SummaryWe are seeking a skilled Community Support Specialist to join our team. As a Community Support...

  • Community Support Specialist

    2 days ago

    Colorado Springs, Colorado, United States DragonFly Landing Family Services Full time

    Join Our Team at DragonFly Landing Family ServicesWe are seeking a dedicated and compassionate Community Support Specialist to join our team at DragonFly Landing Family Services. As a Community Support Specialist, you will play a vital role in providing holistic care and support to individuals and families in need.About the RoleThis is a full-time position...

  • Program Coordinator Specialist

    1 month ago

    Colorado Springs, Colorado, United States Lockheed Martin Full time

    About the RoleWe are seeking a highly skilled and proactive Administrative Support Specialist to join our team at Lockheed Martin Space. This is an exciting opportunity to work on a dynamic and innovative system development program, providing support to the Program Management Office, Engineering management, and other site administrative needs.Key...

  • Technical Support Specialist

    1 month ago

    Colorado Springs, Colorado, United States Insight Global Full time

    Technical Support SpecialistWe are seeking a skilled Technical Support Specialist to join our team at Insight Global. As a Technical Support Specialist, you will be responsible for providing technical assistance to polling stations in the Boulder and surrounding areas during the elections.Key Responsibilities:Setting up and maintaining polling station...

  • Administrative Support Specialist

    3 weeks ago

    Colorado Springs, Colorado, United States Addison Group Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Addison Group. As an Administrative Support Specialist, you will provide administrative support to our Care Coordination Manager, including scheduling, correspondence, and documentation.Key Responsibilities:Manage data...