Administrative Support Specialist

2 days ago


Colorado Springs, Colorado, United States Colorado Springs Utilities Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our Public Affairs team at Colorado Springs Utilities. As an Administrative Specialist, you will provide high-level administrative support to our senior leadership team, ensuring the smooth operation of our department.

Key Responsibilities
  • Provide administrative support to Public Affairs senior leadership, including managing complex calendaring, coordinating meetings, and preparing agendas.
  • Order and manage office supplies and materials, ensuring a well-stocked and organized workspace.
  • Assist with recruitment efforts, including scheduling interviews, creating interview packets, and new hire provisioning.
  • Prepare, proofread, and format memos, letters, reports, and presentations for internal and external customers.
  • Manage meeting room audio/visual (A/V) operations, testing and troubleshooting systems as needed.
  • Maintain electronic and paper filing systems for rapid recall and sharing of information and documents.
  • Generate and distribute reports, spreadsheets, publications, presentations, and other materials.
  • Create purchase requisitions, review, process, and track invoice expenditures, and reconcile Purchasing Card (P-Card) purchases.
  • Prepare, review, coordinate, and process travel proposals for the Public Affairs department.
  • Create and process translation documents through third-party vendors.
Requirements
  • Relevant and progressively responsible experience in an administrative or customer support capacity.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
  • Ability to manage A/V equipment and various technologies in meeting rooms.
  • Ability to complete FEMA ICS (Incident Command Systems) training.
  • Competencies critical for success include detail orientation, initiative, time management and prioritization, relationship building, and adaptability.
Benefits

Colorado Springs Utilities offers a comprehensive benefits package, including time off, vacation, personal leave, paid holidays, sick leave, and a pension plan. We also offer medical, dental, and vision coverage, as well as a wellness program, retirement saving programs, disability coverage, and employee assistance programs.

We are an Equal Employment Opportunity/Affirmative Action employer and are committed to diversity and inclusion in the workplace. If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at accessibility@csu.org or by calling 719-668-7500.



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