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Office Coordinator

1 month ago

Deerfield Beach, Florida, United States Insight Global Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Insight Global. As an Office Administrator, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.

Key Responsibilities
  • Monitor and manage the general mailbox for the lease vendor group, responding to emails and forwarding messages as needed.
  • Answer phone calls and update the Toll Free Number (TFN) log, logging phone messages and forwarding calls to appropriate parties.
  • Route changes of ownership, EFTs, payee changes, and address/contact changes to the appropriate paralegal or administrator.
  • Follow up weekly on open items requiring additional documents by contacting LLs/contacts.
Requirements
  • 5+ years' experience in an office manager/administrator role.
  • Experience managing an office's email inbox, physical mailbox, and phone line.
  • Ability to work independently and manage one's time.
  • Verbal and written communication skills, attention to detail, and critical thinking.
  • Previous experience with Microsoft Word, Excel, and PowerPoint.
  • Experience with real estate or managing leases.
  • Go-getter mentality.
Preferred Qualifications
  • Ability to apply accounting and mathematical principles to work as needed.
  • Associate's degree in accounting or related financial discipline.
  • Knowledge of federal, state, and company policies, procedures, and regulations as related to accounting.

This is a temporary position with the possibility of converting to a full-time role for an outstanding contractor. If you are a highly organized and detail-oriented individual with experience in office administration, we encourage you to apply.