Administrative Coordinator
5 hours ago
We are seeking an experienced Administrative Assistant to join our team at Liberty Business Associates, LLC. As a key member of our support staff, you will provide administrative support to our government client, ensuring the smooth operation of our office.
Key Responsibilities- Provide administrative support in planning, scheduling, and developing agendas and briefs
- Utilize local, Department of Navy, and Department of Defense systems and databases to track and manage personnel and administrative actions
- Maintain suspense systems and track actions for completion
- Oversee and maintain office calendars, assist with appointments and meetings, and research and resolve administrative issues
- Assist with planning and implementing visits involving distinguished visitors, guests, or large groups
- Make travel arrangements, process badging/visitor access requests, and ensure Protocol Office is informed
- Use multiple office software/database applications to collect information and produce documents
- Perform quality assurance checks to ensure accuracy and compliance with standards and directives
- Ensure competency/department files and records are maintained in accordance with Records Management directives/policies
- Receipt, control, and safeguard incoming and outgoing correspondence, files, mail, and packages
- Utilize various systems for personnel onboarding or moves, prepare documentation, and assist supervisors with checking out personnel
- Assist the Human Resources staff with preparing, staffing, and tracking personnel packages
- Process conference attendance requests, track actions, and provide direct administrative support to the Executive Office
- Coordinate/prepare conference rooms to support meetings, conferences, and events
- Favorable Determination eligibility required
- Strong customer service skills
- Professional oral and written communication skills
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Efficient time management skills
- Effective in organizing and maintaining files and databases in a confidential manner
- Strong attention to detail
- Effective problem-solving skills
- Strong team player
Associate Degree in Business or Computer Science, or equivalent experience. Four (4) years of experience encompassing administrative support, word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, and email communication. Two (2) years of work experience shall be within DoD. OR High School Diploma or GED, with eight (8) years' experience in administrative support, word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, and email communication. Two (2) years of work experience shall be within DoD.
Compliance with regulations pursuant to Executive Order 14042 and associated guidance published by the Safer Federal Workforce Task Force as it pertains to mandatory COVID-19 Vaccinations, subject to such exceptions as required by law.
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