Office Coordinator II
2 days ago
Essential Utilities Inc. is a leading provider of water, wastewater services, and natural gas across 10 states. We are committed to sustainable growth, operational excellence, and a superior customer experience. As an Administrative Assistant, you will play a critical role in supporting our business operations and ensuring efficient administrative processes.
Key Responsibilities:- Prepare correspondence, reports, and meeting minutes, and distribute via email or mail.
- Maintain general files and records, including inventory management and annual physical inventory count.
- Direct telephone calls and messages, make copies, distribute mail, and order supplies.
- Operate and maintain office equipment, handle contractor maintenance, security systems, and building upkeep.
- Process invoices, bank deposits, prepare purchase orders, credit card statements, claims processing, bulk water invoicing, monthly financial close, and other financial duties as assigned.
- Utilize SAP for transaction processing, reporting, and financial management tasks.
- Monitor accounts receivable, track unpaid invoices, and follow up on discrepancies.
- Assist in system audits to ensure data integrity and compliance with existing procedures.
- Enter and edit payroll for division employees.
- Serve as the local contact for workers' compensation claims processing and other benefits and human resource issues.
- Coordinate and schedule division activities, including employee meetings, community events, and public-relations initiatives.
- Bachelor's degree in Business Administration or related field preferred.
- At least three years of experience in a responsible administrative position, with bookkeeping and accounting experience or training a plus.
- Strong technical aptitude, including proficiency in Microsoft Office software programs (Email, Word, Excel).
- Excellent written and verbal communication skills, with the ability to communicate effectively with customers, management, employees, regulatory agencies, government officials, and vendors.
- Able to work well under pressure, adapt to changing priorities, and maintain confidentiality.
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