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Clinical Operations Administrator

2 months ago

California, United States Reproductive Medicine Associates (RMA Network) Full time

Reproductive Medicine Associates (RMA Network) is seeking a dedicated Practice Administrator to become an integral part of our expanding team. This role is pivotal in ensuring the smooth operation of our medical office, where you will be responsible for overseeing various administrative functions.

Role Overview: The Practice Administrator will manage business operations within our healthcare facility. This includes supervising staff, enhancing operational processes, and overseeing financial activities. An exemplary Practice Administrator will leverage their administrative skills to facilitate the delivery of high-quality healthcare services.

Key Responsibilities:

  • Assist in strategic planning and the enhancement of administrative workflows.
  • Develop and manage budgets, track expenses, and execute daily financial oversight.
  • Supervise and recruit administrative personnel for patient services and finance teams.
  • Engage in leadership discussions and monitor key performance indicators for practice improvement.
  • Implement standard operating procedures to ensure compliance with organizational objectives.
  • Oversee compliance with HIPAA, OSHA, quality assurance, and risk management protocols.
  • Collaborate with the Lead Physician to ensure clarity of roles and expectations among team members.
  • Provide necessary coverage to maintain high standards of patient care during peak times.
  • Address patient inquiries and concerns, ensuring a supportive environment.
  • Direct recruitment efforts and maintain a pipeline of potential candidates.
  • Design effective staffing models and schedules.
  • Conduct training for administrative staff and facilitate performance evaluations.
  • Monitor compliance with health regulations and patient care practices.
  • Maintain documentation and records of operational processes.
  • Stay updated on trends in practice administration and healthcare regulations.
  • Coordinate with corporate support functions to optimize practice operations and employee relations.

Qualifications:

  • Bachelor's degree in business administration or a related field.

Experience Requirements:

  • A minimum of five years in practice administration and personnel management.
  • Proficient in electronic health record management systems.
  • Extensive background in financial management.
  • Exceptional organizational and time-management capabilities.
  • Thorough understanding of relevant healthcare regulations.
  • Strong leadership, interpersonal, and communication skills.

Benefits:

  • Comprehensive medical, dental, and vision insurance options.
  • Retirement savings plan.
  • Paid time off and holidays.
  • Company-sponsored life insurance and long-term disability coverage.
  • Flexible spending accounts.
  • Employee assistance programs.
  • Tuition reimbursement opportunities.

About RMA Network:

RMA Network is a leading organization dedicated to advancing the field of human Assisted Reproductive Technology. We are committed to providing exceptional fertility care while also contributing to the evolution of reproductive science.

Equal Opportunity Employment:

RMA Network is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. All employment decisions are based on business needs and individual qualifications, without regard to race, color, religion, gender, family status, or any other status protected by law.