Office Coordinator

2 weeks ago

Naples, Florida, United States Let's Dance With Me Full time

WORKING HOURS: 11AM - 8PM, with a 1-hour break daily. If you cannot work these hours, please refrain from applying.

ABOUT US:

Let's Dance With Me is a rapidly expanding dance school in Naples, FL, recognized for its five-star reputation. Established in 2016, we are a privately-owned institution dedicated to providing exceptional dance instruction and recreational services across various styles. Our mission is to share our passion and expertise, helping students of all ages and backgrounds enhance their dancing skills and personal growth.

We are committed to investing in the professional development of our team members, offering opportunities for personal and career advancement.

POSITION SUMMARY:

We are seeking a full-time Office Coordinator to support our dance studio operations. The ideal candidate will possess a positive attitude, sharp organizational skills, and a strong customer service orientation. Responsibilities include managing client appointments, staff schedules, and maintaining accurate records related to client enrollments. You will also handle bookkeeping, process transactions, and assist in the sales of our programs. Please note that this is not a General Manager position.

The candidate should thrive in a dynamic environment, multitask effectively, and deliver outstanding service to our clients. Proficiency in English is required, and Spanish language skills are a plus. A minimum of 2 years of administrative experience is essential, along with a background in managing teams.

KEY RESPONSIBILITIES:

  • Welcome and assist clients upon arrival.
  • Communicate with clients via phone, text, and email, providing necessary information clearly.
  • Experience in sales and billing is essential; comfort in promoting services and guiding clients through the enrollment process is required.
  • Adapt to a fast-paced work environment.
  • Attention to detail is crucial.
  • Proficient in English with strong written communication skills.
  • Manage schedules for 6+ staff members using an electronic scheduling system.
  • Gather data from online orders and various media platforms.

FINANCIAL RESPONSIBILITIES:

  • Record transactions using QuickBooks; familiarity with this software is advantageous.
  • Process payments and manage billing.
  • Handle online purchasing and invoicing for clients.
  • Comfortable accepting payments both over the phone and in person.

MARKETING RESPONSIBILITIES:

  • Familiarity with social media management and advertising.
  • Ability to work with video content on iPhone and Mac is beneficial.
  • Knowledge of Instagram, Facebook, and YouTube posting is a plus.
  • Experience running ads on social media platforms is advantageous; willingness to learn is essential.

ADDITIONAL REQUIREMENTS:

  • Maintain a clean and organized workspace.

CULTURE:

  • Detail-oriented with a focus on quality and precision.
  • Innovative and willing to take calculated risks.
  • Competitive and growth-oriented.
  • Results-focused with a strong performance culture.
  • Supportive and fair towards colleagues.
  • Collaborative and team-oriented.

FULL-TIME OPPORTUNITY:

  • 40 hours per week with a 1-hour daily break; minimum contract duration of 1 year.

WORK ENVIRONMENT:

  • Ergonomic workspace provided.

EDUCATION:

  • Associate or Bachelor’s degree preferred.

EXPERIENCE:

  • Minimum of 2 years in an administrative or similar role.

LANGUAGE REQUIREMENTS:

  • Fluent in English is mandatory; Spanish is preferred.

APPLICATION PROCESS:

  • To be considered for this position, please submit your resume along with any relevant documentation outlining your experience and employment objectives.

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