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Lead Event Coordinator
2 months ago
ABOUT INSIDEHIGHERED:
InsideHigherEd is a prominent platform dedicated to providing insights and information on higher education. We are committed to fostering a vibrant academic community by delivering quality content that informs and engages educators, administrators, and students alike.
JOB PURPOSE:
The Lead Event Coordinator is responsible for orchestrating and managing a variety of events, including academic seminars, conferences, and alumni gatherings. This role involves overseeing logistics, managing registrations, and ensuring seamless execution of events from inception to conclusion.
CORE RESPONSIBILITIES:
- Lead discussions with stakeholders to define event scope, format, and budgetary considerations.
- Act as the primary project manager for designated events, coordinating teams to handle all aspects such as marketing, vendor relations, and attendee experience.
- Manage financial planning and oversight, including venue selection and resource allocation for events.
- Develop and implement registration strategies and logistical frameworks.
- Foster and maintain relationships with both internal and external partners.
- Oversee vendor procurement and contract negotiations to mitigate risks and liabilities.
- Conduct research to identify potential event venues and assess various options.
- Address and document any issues related to event execution, including customer service and operational challenges.
- Inspect event venues to ensure compliance with safety and operational standards.
- Communicate effectively with all parties involved in the events, including vendors and participants.
MINIMUM QUALIFICATIONS:
Education & Experience:
A bachelor's degree along with three years of relevant experience in event planning or a related field.
Skills and Competencies:
- Proven ability to manage event teams and develop budgets while achieving financial goals.
- Strong project management capabilities, adept at handling complex timelines and multiple projects simultaneously.
- Ability to work autonomously as well as collaboratively within a team environment.
- Exceptional interpersonal, communication, and customer service skills, with a keen attention to detail.
- Demonstrated ability to make strategic decisions and solve problems creatively.
- Proficiency in Microsoft Office Suite and familiarity with cloud-based applications.
- Capacity to engage and collaborate with a diverse range of stakeholders.
PHYSICAL REQUIREMENTS:
- Ability to stand, walk, and perform desk-based tasks regularly.
- Occasional lifting and carrying of items weighing up to 40 pounds.
WORKING CONDITIONS:
- May involve travel and require availability during evenings and weekends.
WHY JOIN INSIDEHIGHERED:
Be part of a dynamic team that is dedicated to shaping the future of higher education. We offer opportunities for professional growth, a supportive work environment, and a commitment to work-life balance.
