Property Management Administrative Specialist

7 days ago


Oakland, California, United States Ascend Talent Solutions Full time

Ascend Talent Solutions is representing a prominent player in the commercial real estate sector, known for its commitment to sustainability and diversity. We are seeking a detail-oriented Property Management Administrative Specialist to support a dynamic multi-tenant property.

Role Overview – The Property Management Administrative Specialist will be instrumental in assisting the property management team with various reporting tasks. This role requires exceptional customer service abilities, as the Specialist will engage with tenants to address concerns and fulfill special requests. The ideal candidate will collaborate with vendors and other management personnel to ensure adherence to established protocols within the property.

Key Responsibilities:

  • Managing incoming calls, welcoming visitors, assisting tenants with service requests, and providing comprehensive administrative support to the property and asset management teams.
  • Preparing and maintaining lease documentation and abstracts for all tenants, ensuring thoroughness and precision.
  • Overseeing and monitoring all certificates of insurance to guarantee compliance with property standards.
  • Processing and entering invoices into accounting software such as MRI, Timberline, or Yardi.
  • Drafting and distributing tenant communications regarding events, property updates, billing information, and specific property matters.
  • Organizing and facilitating tenant appreciation events on a quarterly basis will be a key responsibility.

Qualifications:

  • A minimum of 2 years of experience as an Administrative Coordinator, with a preference for candidates with a background in commercial real estate.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Demonstrates professionalism, reliability, flexibility, and a positive attitude.
  • Exhibits strong attention to detail, excellent customer service skills, and the ability to prioritize tasks effectively.
  • Possesses strong written and verbal communication skills.
  • Shows a proactive approach and a willingness to take on additional responsibilities and assist colleagues with their projects.
  • Displays a keen interest in the real estate industry.

Education:

  • A Bachelor's degree is preferred, or equivalent professional experience.

Benefits:

  • Paid Time Off, Paid Sick Time, Medical, Dental, and Vision coverage.

Compensation:

  • Hourly rate ranging from $27 to $29.


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