Administrative Professional for Student Services

6 days ago


Orono, Maine, United States MSCCN Full time

At MSCCN, we are seeking an experienced Administrative Specialist CL3 to support the functions of the School of Biology and Ecology. This position entails administrative responsibility in student and faculty related matters, academic requests, oral and written communication to students, parents, staff, faculty, and others on school-related matters that make up the day-to-day operation of SBE.

This full-time, regular position requires 40 hours per week, 5 days a week, with daily work hours from Monday to Friday, 8:00 a.m. - 4:30 p.m. The salary for this position is $19.59/hour, or applicable transfer rate.

The key responsibilities include managing student course changes, enrollment, course schedules, Infosilem, and Mainestreet queries. Additionally, you will conduct queries on Mainestreet and track SBE data relating to academic matters, SBE committees, and graduate and undergraduate student workers.

You will also manage paperwork for appointments, including working with Financial Managers and payroll, for SBE employees, including adjuncts, graduate teaching and research assistants, undergraduate student workers, and others.

This role involves acting as a backup approver of student hours and serving as the first point of contact for internal and external matters over the phone, email, and from drop-ins to the main office.

You will act as building manager for Murray Hall and deal with emergencies or other issues. Furthermore, you will oversee the disbursement of communications, academic information, collection/review of information, reminders of deadlines, and submission to SBE, the college, and other units.

As an Administrative Specialist CL3, you will provide administrative and logistical support to SBE leaders and committees, including managing documents, scheduling meetings, and other tasks.

You will assist in interpreting university policies and procedures pertaining to faculty and student matters. Additionally, you will coordinate student field trips, Schoodic trip, and Adventure Semester, including reserving vehicles, collecting safety information, evening and weekend trip forms, and maintaining information in case of emergency.

This role also involves assisting with training and supervision of undergraduate and graduate students (hired as needed) in office tasks. You will assist in coordinating events for recruitment, open house, orientation, seminars, graduate proposals and defenses, and other programs.

Performs other reasonably related administrative duties as assigned by the Director of the School of Biology and Ecology.



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