Administrative Assistant IV

3 days ago

Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
We are seeking an experienced Administrative Assistant IV to join our team at the Texas Health and Human Services Commission. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.

Key Responsibilities:
• Coordinate projects and assignments, ensuring timely completion and effective communication with stakeholders
• Develop and maintain filing systems, both paper and electronic, to track and document critical correspondence and reports
• Prepare and coordinate travel documents, purchase vouchers, invoices, requisitions, employee training, and organizational schedules
• Provide administrative support to managers, directors, and the Associate Commissioner, including scheduling interviews and creating interview packets
• Identify resource constraints and manage schedules to ensure no scheduling conflicts and the best possible use of time
• Perform general office duties, including maintaining filing systems and office supplies
• Serve on applicable workgroups and promote staff satisfaction and engagement to foster a positive work culture
• Participate in disaster response and recovery efforts, as needed

Requirements:
• Knowledge of coordinating projects and assignments, organizational travel and records retention policies and procedures, and related local, state, and federal laws and regulations
• Skill in effective oral and written communication, identifying problems, evaluating alternatives, and implementing solutions, and working collaboratively and cooperatively with diverse groups
• Ability to monitor project progress, track milestones, and demonstrate discretion and maintain confidentiality
• Experience working independently and as part of a team, with excellent organizational and communication skills

What We Offer:
• A dynamic and innovative work environment that emphasizes excellence, partnership, and continuous improvement
• Opportunities for professional growth and development, including training and education
• A collaborative and supportive team environment that fosters a positive work culture
• A comprehensive benefits package, including health insurance, retirement plans, and paid time off

If you are a motivated and detail-oriented individual with excellent organizational and communication skills, we encourage you to apply for this exciting opportunity.

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