Administrative Assistant

4 days ago


Chicago, Illinois, United States Alden Village North Full time
Alden Village North Job Opportunity

We are seeking a highly skilled and organized Receptionist to join our team at Alden Village North. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and support to our residents, staff, and visitors.

Key Responsibilities:
  • Direct and coordinate office operations, ensuring a smooth and efficient workflow.
  • Answer and direct incoming calls, taking messages and relaying them promptly to the appropriate individual.
  • Greet and direct visitors, maintaining a welcoming and professional atmosphere.
  • Perform administrative tasks, including typing, filing, copying, and maintaining records and equipment.
  • Prepare reports, assignments, and correspondence as needed, and send reports to appropriate agencies.
  • Maintain cordial relationships with residents, staff, public agencies, visitors, and callers.
Requirements:
  • High school education or equivalent; some college preferred.
  • Knowledge of administrative practices, procedures, and guidelines.
  • Accurate typing, filing, and record-keeping skills.
  • Good communication skills.
  • Ability to read, write, and speak English in an understandable manner.
  • Leadership and supervisory skills, with the ability to work harmoniously with other personnel.
  • Patience, tact, a cheerful disposition, and enthusiasm.
Physical Requirements:
  • Ability to move intermittently throughout the workday.
  • Ability to cope with mental and emotional stress.
  • Ability to possess sight/hearing senses or use prosthetics to function adequately.
  • Ability to function independently, with flexibility, personal integrity, and the ability to work effectively with residents, visitors, personnel, and support agencies.
  • Good general health and emotional stability.
  • Ability to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people.
  • Ability to lift and move equipment and supplies, etc., in excess of 50 pounds throughout the workday.
  • Pleasant speaking voice.
  • Exposure to infectious waste, diseases, conditions, etc., including exposure to the HIV/AIDS and Hepatitis B viruses.


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