Administrative Support Specialist

2 weeks ago


Grand Rapids, Minnesota, United States HR Manager Full time
Job Overview

Administrative Support Specialist

Compensation: $45,000 - $50,000 + health benefits, vision, dental, 401k

With over three decades of experience in the import/export sector, our organization excels in delivering premium food products from around the globe. We are seeking an Administrative Support Specialist to enhance our operational efficiency.

Key Responsibilities:

  • Review and confirm shipping documentation and dispatch invoices to clients.
  • Facilitate import and export logistics with freight partners; work closely with relevant departments to ensure all preparations are in place.
  • Engage with internal teams to gather any outstanding document details.
  • Perform essential administrative tasks including maintaining an updated customer database, light data entry, and ensuring an organized filing system.
  • Communicate with various locations through email and phone to guarantee accurate pricing and shipment details.
  • Collaborate across functions and provide daily updates on shipment statuses; inform customers as necessary.

Required Qualifications:

  • Minimum of 1 year of experience in a corporate environment.
  • Experience in administrative roles.
  • Proficient in Microsoft Office Suite.
  • Capable of efficient and precise data entry.
  • Ability to manage confidential information responsibly.
  • Excellent verbal and written communication skills.


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