Office Coordinator
2 weeks ago
**Job Description:** We are seeking a highly skilled Administrative Support Specialist to join our team at Lane Community College. As an Administrative Support Specialist, you will provide general administrative support to the Facilities Management & Planning department, including project administration, utility spreadsheet updates, scheduling appointments, taking meeting minutes, processing work orders, purchase orders, invoices, and requests for checks.
Responsibilities:
- Provide project administration support
- Manage utility spreadsheet updates
- Schedule appointments
- Take meeting minutes
- Process work orders, purchase orders, invoices, and requests for checks
- Provide backup support and shift coverage for office staff
- Provide reliable customer-oriented reception and dispatch services associated with phone calls, radio, emails, and work order requests
- Monitor various alarm systems and dispatch Facilities Management and Planning (FMP) personnel or Public Safety Officers as needed
- Coordinate and process in a timely manner all motor pool scheduling, tracking charges, vehicle check-out and in, vehicle titles, fuel use, fuel purchases, and associated spreadsheet updates, and reporting
- General office administrative support such as office supply inventories/ordering/restocking, radio purchases, updating calendars, writing and filing purchase orders and work orders, copying, faxing, filing, organization of office records, mail sorting, memo writing, creation of Weekly department notices, updates college operating procedures, processing safety incident reports, and coordinating and supporting department social events
- Highly skilled computer processing utilizing:
- the MS Office Software, with particular experience in Word, Excel, and PowerPoint
- Google Suite including Google Docs, Google Sheets, and Google Slides
- PDF software including Adobe Acrobat or Bluebeam
Requirements:
- Two (2) years of general office experience performing the full range of office support duties
- Public contact experience
Salary Range:
$17.81 - $26.12 per hour
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