Executive Assistant and Project Manager for Student Success and Dean of Students

4 weeks ago


Worcester, Massachusetts, United States Clark University Full time
About Clark University: As a highly-ranked, student-centered institution, Clark University is dedicated to educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world. Our commitment to scholarship and inquiry reflects our mission to challenge convention and change our world. We strive to address issues of critical importance to society, as reflected in our national and international distinctions, including recognition for our diversity and inclusion efforts, innovation, community engagement, and impact. Job Description: We are seeking an Executive Assistant and Project Manager who thrives in an environment dedicated to helping students discover their purpose and experience joy throughout their academic journey. This role goes beyond managing schedules and tracking projects; it's about being a part of a team that supports students as they grow into change agents for a better world. Key Responsibilities:
  • Provide critical executive-level support, ensuring smooth calendar management, meeting preparation, and coordination of priorities for the Associate Provost.
  • Stay a step ahead by anticipating needs and keeping an eye on what matters most to help the Associate Provost and the Division to stay focused on strategic priorities.
  • Handle sensitive communications and requests with discretion and professionalism, serving as a key liaison for internal and external contacts.
Project Management and Coordination:
  • Lead the organizational charge in tracking and supporting multiple divisional projects, ensuring alignment with the Division's goals and maintaining momentum across initiatives.
  • Support the development of a project management culture within the Division by guiding project leads in honing their organizational and management skills.
  • Organize key divisional events, including training programs, workshops, and leadership development.
  • Oversee the creation and delivery of marketing and communication assets that reflect the Division's commitment to student success.
Ownership of Key Projects:
  • Basic Needs Coordinator: Administer essential programs, including the Swipe Out Hunger initiative and emergency funding distribution, ensuring students have access to the resources they need to succeed.
  • Student Success Help Desk Operations Coordinator: Build and manage the new Student Success Help Desk, coordinating staffing, protocol development, and first-tier support for students, families, and campus partners.
Supporting Student Success:
  • Help students navigate their personal and academic journeys by working closely with other departments and referring students for additional support when needed.
  • Play a role in ensuring that the Division's initiatives resonate with students, fostering a culture where every student feels supported, valued, and empowered.
University and Divisional Collaboration:
  • Collaborate on major university events such as orientation, family weekend, and commencement, ensuring smooth logistics that reflect the heart of student success.
  • Maintain and update the division's website and social media presence to engage the Clark community and beyond.
Requirements:
  • Bachelor's degree with 3-4 years of relevant experience, especially in project management or executive support.
  • Strong command of Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
  • Exceptional organizational, communication, and time-management skills.
  • A collaborative mindset with the ability to anticipate needs, manage multiple priorities, and thrive in a dynamic, student-centered environment.
  • Commitment to diversity, equity, and inclusion, with a passion for fostering an inclusive, supportive community.
  • Ability to maintain confidentiality and manage sensitive information.
Why Clark University: At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

  • Worcester, Massachusetts, United States Clark University Full time

    Job SummaryThis is an exceptional opportunity to make a meaningful impact on the lives of students at Clark University. As an Executive Assistant and Project Manager for the Division of Student Success and Dean of Students, you will provide critical support to the Associate Provost and lead the organizational charge in tracking and supporting multiple...

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