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Executive Assistant and Project Manager for the Division of Student Success and Dean of Students

1 month ago

Worcester, Massachusetts, United States Clark University Full time
Job Summary

This is an exceptional opportunity to make a meaningful impact on the lives of students at Clark University. As an Executive Assistant and Project Manager for the Division of Student Success and Dean of Students, you will provide critical support to the Associate Provost and lead the organizational charge in tracking and supporting multiple divisional projects.

Key Responsibilities:

  • Provide executive-level support, ensuring smooth calendar management, meeting preparation, and coordination of priorities for the Associate Provost.
  • Anticipate needs and stay ahead of the curve to help the Associate Provost and the Division stay focused on strategic priorities.
  • Lead project management and coordination efforts, ensuring alignment with the Division's goals and maintaining momentum across initiatives.
  • Support the development of a project management culture within the Division by guiding project leads in honing their organizational and management skills.
  • Organize key divisional events, including training programs, workshops, and leadership development.
  • Oversee the creation and delivery of marketing and communication assets that reflect the Division's commitment to student success.

Additional Responsibilities:

  • Student Success Help Desk Operations Coordinator: Build and manage the new Student Success Help Desk, coordinating staffing, protocol development, and first-tier support for students, families, and campus partners.
  • Collaborate on major university events such as orientation, family weekend, and commencement, ensuring smooth logistics that reflect the heart of student success.
  • Maintain and update the division's website and social media presence to engage the Clark community and beyond.

Requirements:

  • Bachelor's degree with 3-4 years of relevant experience, especially in project management or executive support.
  • Strong command of Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
  • Exceptional organizational, communication, and time-management skills.
  • A collaborative mindset with the ability to anticipate needs, manage multiple priorities, and thrive in a dynamic, student-centered environment.
  • Commitment to diversity, equity, and inclusion, with a passion for fostering an inclusive, supportive community.
  • Ability to maintain confidentiality and manage sensitive information.

Clark University is committed to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment.

We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities.